EHS & Compliance Coordinator — Flexible Work

SmartRecruiters, Inc.; Oulu; On-site; EUR 32,000 - 42,000; Full time

Job summary

Turner & Townsend is seeking an organized EHS Administrative Support specialist to maintain records, coordinate contractor onboarding, and prepare KPI dashboards. You will assist in risk assessments, audits, and project-wide documentation control, ensuring accuracy and compliance across the project management systems.

The role emphasizes strong English communication, multitasking in a fast-paced environment, and proactive problem-solving to support project success and safety outcomes.

Qualifications

• Experience supporting EHS, construction, engineering, industrial, manufacturing or infrastructure projects.
• Strong written and verbal communication in English.
• Ability to manage multiple priorities in a fast-paced project environment.
• Proactive with strong problem-solving abilities.
• Excellent interpersonal skills and stakeholder relationship abilities.
• Data management, record-keeping and reporting capabilities.
• Experience with EHS management systems, document control or project management systems is advantageous.
• Advanced proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Experience using SAP or similar enterprise systems would be beneficial.

Responsibilities

• Support the implementation and maintenance of project EHS procedures, processes and governance.
• Maintain EHS records, registers, databases and documentation per requirements.
• Coordinate site inductions, training records, competency tracking and onboarding of contractors.
• Ensure EHS documentation is current and audit-ready.
• Prepare and submit EHS reports, KPIs, dashboards and project performance metrics.
• Assist in corrective actions, observations, near misses, incidents and safety initiatives.
• Maintain action tracking logs and ensure timely close-out.
• Coordinate contractor pre-qualification and manage contractor documentation.
• Assist with review, filing and management of contractor compliance records, certifications and permits.
• Support communication between project teams, contractors, consultants and client reps.
• Attend project meetings and maintain minutes, action logs and status updates.
• Assist with document control, filing, archiving and record management.
• Support EHS personnel during risk assessments, safety reviews, audits and inspections.
• Enter and update information in project management and EHS reporting systems.
• Generate routine and ad-hoc reports for management and stakeholders.
• Assist with incident reporting, corrective action tracking and lessons learned.
• Support procurement-related administrative activities and invoice coordination where required.
• Maintain databases for accuracy and compliance with project standards.

Skills

Organisational skills

Administrative support

Communication skills

Multitasking

Problem solving

Interpersonal skills

Data management

Reporting

Attention to detail

Education

Tools

MS Office (Excel, Word, PowerPoint, Outlook)

Document control platforms

EHS management systems

SAP or similar enterprise systems

Job description

Turner & Townsend is seeking an organized EHS Administrative Support specialist to maintain records, coordinate contractor onboarding, and prepare KPI dashboards. You will assist in risk assessments, audits, and project-wide documentation control, ensuring accuracy and compliance across the project management systems.

The role emphasizes strong English communication, multitasking in a fast-paced environment, and proactive problem-solving to support project success and safety outcomes.