EHS Administrator

SmartRecruiters, Inc.; Oulu; On-site; EUR 32,000 - 42,000; Full time

Job summary

Turner & Townsend is seeking an organized EHS Administrative Support specialist to maintain records, coordinate contractor onboarding, and prepare KPI dashboards. You will assist in risk assessments, audits, and project-wide documentation control, ensuring accuracy and compliance across the project management systems.

The role emphasizes strong English communication, multitasking in a fast-paced environment, and proactive problem-solving to support project success and safety outcomes.

Qualifications

• Experience supporting EHS, construction, engineering, industrial, manufacturing or infrastructure projects.
• Strong written and verbal communication in English.
• Ability to manage multiple priorities in a fast-paced project environment.
• Proactive with strong problem-solving abilities.
• Excellent interpersonal skills and stakeholder relationship abilities.
• Data management, record-keeping and reporting capabilities.
• Experience with EHS management systems, document control or project management systems is advantageous.
• Advanced proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Experience using SAP or similar enterprise systems would be beneficial.

Responsibilities

• Support the implementation and maintenance of project EHS procedures, processes and governance.
• Maintain EHS records, registers, databases and documentation per requirements.
• Coordinate site inductions, training records, competency tracking and onboarding of contractors.
• Ensure EHS documentation is current and audit-ready.
• Prepare and submit EHS reports, KPIs, dashboards and project performance metrics.
• Assist in corrective actions, observations, near misses, incidents and safety initiatives.
• Maintain action tracking logs and ensure timely close-out.
• Coordinate contractor pre-qualification and manage contractor documentation.
• Assist with review, filing and management of contractor compliance records, certifications and permits.
• Support communication between project teams, contractors, consultants and client reps.
• Attend project meetings and maintain minutes, action logs and status updates.
• Assist with document control, filing, archiving and record management.
• Support EHS personnel during risk assessments, safety reviews, audits and inspections.
• Enter and update information in project management and EHS reporting systems.
• Generate routine and ad-hoc reports for management and stakeholders.
• Assist with incident reporting, corrective action tracking and lessons learned.
• Support procurement-related administrative activities and invoice coordination where required.
• Maintain databases for accuracy and compliance with project standards.

Skills

Organisational skills

Administrative support

Communication skills

Multitasking

Problem solving

Interpersonal skills

Data management

Reporting

Attention to detail

Education

Tools

MS Office (Excel, Word, PowerPoint, Outlook)

Document control platforms

EHS management systems

SAP or similar enterprise systems

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

• Support the implementation and maintenance of project EHS procedures, processes, and governance requirements.
• Maintain EHS records, registers, databases, and documentation in accordance with project and client requirements.
• Assist with the coordination and administration of site inductions, training records, competency tracking, and contractor onboarding.
• Ensure EHS documentation is current, accurate, and readily available for internal and external audits.
• Support the preparation and submission of EHS reports, statistics, KPIs, dashboards, and other project performance metrics.
• Assist in the administration and tracking of corrective actions, observations, near misses, incidents, and safety initiatives.
• Maintain action tracking logs and support follow-up activities to ensure timely close-out of actions.

Project & Contractor Support

• Coordinate contractor pre-qualification documentation and maintain contractor databases.
• Assist with the review, filing, and management of contractor compliance records, certifications, and permits.
• Support communication between project teams, contractors, consultants, client representatives, and other stakeholders.
• Attend project meetings where required and maintain meeting minutes, action logs, and status updates.
• Assist with project document control, filing, archiving, and record management processes.
• Support EHS personnel during risk assessments, safety reviews, audits, inspections, and investigations.

Reporting & Systems Administration

• Enter, maintain, and update information within project management and EHS reporting systems.
• Generate routine and ad-hoc reports for project management, client stakeholders, and the EHS team.
• Assist with incident reporting, corrective action tracking, and lessons learned documentation.
• Support the management of procurement-related administrative activities, including purchase requisitions and invoice coordination where required.
• Maintain databases to ensure accuracy, completeness, and compliance with project standards.

General Administrative Support

• Prepare presentations, reports, meeting packs, and project documentation.
• Assist with the coordination of project events, workshops, safety campaigns, and training sessions.
• Perform general administrative duties to support the successful delivery of the project.
• Provide flexible support across the wider project team as project requirements evolve.

Qualifications

• Excellent organisational and administrative skills with strong attention to detail.
• Experience supporting EHS, construction, engineering, industrial, manufacturing, or infrastructure projects.
• Strong written and verbal communication skills in English.
• Ability to manage multiple priorities and work effectively in a fast-paced project environment.
• Proactive approach with strong problem-solving abilities.
• Excellent interpersonal skills and the ability to build effective working relationships with stakeholders at all levels.
• Strong data management, record-keeping, and reporting capabilities.
• Experience working with EHS management systems, document control platforms, or project management systems is advantageous.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Experience using SAP or similar enterprise systems would be beneficial.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.