Contracts Manager - Finland

Crystal Air; Helsinki; On-site; EUR 70,000 - 95,000; Full time

Job summary

Crystal Air in Finland is seeking an experienced project manager to lead HVAC installations and data centre projects across Europe. You will work closely with sales, construction teams and clients to ensure designs align with budgets and regulatory requirements.

You will manage procurement, scheduling and ISO processes, travel as required, and represent the company in meetings with clients and design teams to deliver projects on time and within budget.

Qualifications

• Strong IT skills and technical aptitude are essential.
• Excellent written and spoken English.
• Ability to read technical/construction drawings.
• Experience with HVAC installations and data centre projects.
• Proven ability to manage multiple tasks to meet deadlines.
• Comfort working with clients and cross-functional teams.

Responsibilities

• Collaborate with Sales to understand project design and budgets.
• Ensure site compliance with materials, fire stopping and red-list items.
• Create and maintain project information folders and drawings.
• Monitor material costs against budgets and manage procurement.
• Lead long-lead item management and scheduling.
• Attend meetings with clients and design teams; report progress.
• Prepare monthly valuations with accounts and approve variations.
• Oversee ISO processes and travel to Europe as needed.

Skills

IT skills

Communication

Organisation

Reading drawings

Multi-tasking

Team leadership

HVAC installations

Data centre projects

Client management

Job description

Superb opportunity to join Crystal Air at an exciting time in the company’s growth and development. The company has built a strong reputation as an innovative quality driven business, partnering with the world’s best product providers to offer service and maintenance, HVAC Installation and heat pumps. Our clients comprise a wide range of prestigious local and international brands within Ireland and Europe. You will join a motivated and inclusive team, with access to senior decision makers, study support, wellbeing resources, opportunity to work internationally and avenues to grow your career in line with the company’s ambitious growth plans.

The Role

• Working with Sales team to receive the correct information and fully understand the design and budgets for the project.
• Read and understand the specifications and manage site compliance with respect to materials allowed, red listed items, fire stopping and other compliance matters.
• Build information contract folder. Keep up to date with all revised drawings and documentation.
• Ensure material costs are in line with budgets.
• Order equipment as per in house pricing pack. Check special pricing with manufactures or other suppliers and be aware of any special lead times.
• Manage long lead items for ordering.
• Create project time frame schedule.
• Control Labour management
• Purchasing of equipment using just in time and processes and to be commercially aware of the project.
• Attending meetings and representing the company at many levels with clients and design teams.
• Monthly valuations with accounts department.
• Price any variations and must be approved with P.O from the client before proceeding.
• Approval of all invoices associated with projects you are involved in.
• Attend weekly commissioning meetings.
• Approve and sign of expenses.
• Update in house data base management.
• RAMS management and delivery.
• Liaise with site team and technical support and suppliers to ensure timely and accurate information is available.
• Manage Health & Safety on site and liaise with Client safety advisers if required.
• Attend all project meeting as requested by our client.
• Projects that may be required from time to time such as offsite construction methods for efficiencies, first of kind benchmark (FOK)
• Read and understand the specifications and manage site compliance with respect to materials allowed, red listed items, fire stopping and other compliance matters.
• Manage sub-contractors and their performance as required.
• Attend meetings with our client.
• Meeting with accounts department to complete monthly sales invoices and progress claims and any variations.
• Follow and implement ISO processes.Available to travel & work in Europe.

Skills & Experience

• High level of IT skills.
• Excellent Communication Skills - Fluent in Written/Spoken English.
• Excellent Organisational skills.
• Ability to work with a multi-functional team essential.
• Ability to read technical/construction drawings.
• Ability to multi-task and work well under strict deadlines essential.
• Experience in Managing HVAC installations.
• Experience in Data Centre projects.
• Ability to motivate project teams and get the best from them.
• Manage clients’ expectations.

Crystal Air is an equal opportunity employer