Commissioning Administrator

Elusav Recruitment Ltd.; Helsinki; On-site; EUR 32,000 - 52,000; Full time

Job summary

Elusav Recruitment Ltd. is seeking a Commissioning Administrator to support a large-scale data centre project near Helsinki, Finland.

You will manage commissioning documentation, trackers and databases, and prepare progress reports for the commissioning team. You will work closely with Commissioning Managers, Engineers, subcontractors and project teams to ensure records are accurate and up-to-date throughout the project lifecycle.

Qualifications

• Previous experience in an administrative or project support role, ideally in construction or engineering.
• Proficient with Microsoft Office, especially Excel, Word and Outlook.
• Experience maintaining spreadsheets, trackers and project documentation.

Responsibilities

• Provide day-to-day administrative support to the commissioning team.
• Maintain and update commissioning documentation, registers, databases and tracking systems.
• Manage commissioning asset trackers, equipment lists, tagging registers and test documentation.
• Assist with preparation and distribution of commissioning progress reports (daily/weekly/monthly).
• Track commissioning activities, outstanding documentation, approvals and completed test records.
• Ensure documentation is filed and maintained in line with project requirements.
• Support management of test scripts, checklists, certificates and technical documentation.
• Liaise with stakeholders to gather and update information.
• Assist in organising meetings, agendas, minutes and follow-ups.
• Support compilation of handover packages and close-out documentation.
• Maintain accurate records of progress and identify missing documentation.
• Support use of project document management systems and reporting tools.

Skills

MS Office

Excel

Document control

Communication

Tools

Document management systems

Job description

Elusav Recruitment have an exciting opportunity for a Commissioning Administrator with a leading European Engineering contractor to work on a large scale data centre project near Helsinki, Finland.

The Cx Administrator will be responsible for managing commissioning documentation, maintaining trackers and databases, preparing progress reports, and providing general administrative support to the commissioning team.

This role will involve working closely with Commissioning Managers, Engineers, subcontractors and project teams to ensure commissioning records are accurate, organised and updated throughout the project lifecycle.

Responsibilities

• Provide day-to-day administrative support to the commissioning team.
• Maintain and update commissioning documentation, registers, databases and tracking systems.
• Manage commissioning asset trackers, equipment lists, tagging registers and test documentation.
• Assist with the preparation and distribution of daily, weekly and monthly commissioning progress reports.
• Track commissioning activities, outstanding documentation, approvals and completed test records.
• Ensure commissioning documentation is correctly filed, recorded and maintained in line with project requirements.
• Support the management of commissioning test scripts, checklists, certificates and technical documentation.
• Liaise with Commissioning Managers, Engineers, subcontractors and other project stakeholders to gather and update information.
• Assist in organising commissioning meetings, preparing agendas, recording minutes and following up on outstanding actions.
• Support the preparation and compilation of commissioning handover packages and project close-out documentation.
• Maintain accurate records of commissioning progress and assist in identifying missing or incomplete documentation.
• Support the use of project document management systems and reporting tools.
• Ensure information is communicated effectively between the commissioning team and other project departments.

Requirements

• Previous experience in an administrative, document control or project support position, ideally within construction, engineering or a technical environment.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Experience maintaining spreadsheets, trackers, databases and project documentation.
• Comfortable handling technical documentation and maintaining accurate records.