Certification Trainee, Bureau Veritas Finland / Helsinki

Academic Work Finland Oy; Uusimaa; Hybrid; EUR 20,000 - 27,000; Full time

Job summary

Bureau Veritas Finland in Helsinki is seeking a Certification Trainee to support certification activities, including scheduling audits, preparing certificates, and invoicing, with a focus on smooth execution and precise document management.

You will handle audit planning, client communication, and post-audit documentation to ensure high client and auditor satisfaction. The role requires strong attention to detail and excellent service orientation.

Qualifications

• Final-year student or recent graduate in a technical or business/economic field.
• English proficiency for software systems; Swedish writing skills are an advantage.
• Advanced proficiency in MS Excel.
• Strong organizational skills, attention to detail, customer focus, and teamwork.

Responsibilities

• Coordinate monthly audit schedules and assign audits to auditors.
• Prepare auditor documentation and update client databases.
• Oversee surveillance visits and generate certificates per standards.
• Manage sales and workload reporting and log new client data.

Skills

Strong organizational skills

Attention to detail

Customer-centric mindset

Teamwork

Education

Final-year student or recent graduate in a technical or business/economic field

Tools

MS Excel

Job description

About the role

As a Certification Trainee you will be responsible for a wide range of administrative tasks related to certification activities, including scheduling audits, preparing certificates, and invoicing. You will be a key player in providing a smooth execution of certification processes and effective document management. The main goals are to ensure a high level of client and auditor satisfaction as well as timely scheduling of surveillance audits.
The role requires strong communication skills, attention to detail, and a commitment to delivering excellent service to both internal and external customers.

Work tasks

• Audit & Resource Planning: Coordinate monthly schedules, assign audits to auditors, determine team compositions, and manage workload planning.
• Client & Audit Support: Transmit audit plans/reports, prepare auditor documentation, update client databases, and oversee post-audit documentation.
• Process Oversight: Ensure timely execution of surveillance visits, supervise certification decisions, and generate certificates in line with accreditation standards.
• Administrative Operations: Manage sales and workload reporting, log new client/contract data, and handle incoming correspondence.

We are looking for

• Education: Final-year student or recent graduate in a technical or business/economic field.
• Languages: Working proficiency in English (for software systems). Written communication skills in Swedish is seen as an advantage.
• Technical Skills: Advanced proficiency in office software, especially MS Excel.
• Key Traits: Strong organizational skills, eye for detail, customer-centric mindset, and great teamwork abilities.

Role Details

• Position: Certification Trainee, Bureau Veritas Finland / Helsinki
• Duration & extent: 6-month contract, fulltime (start date within 2-3 weeks)
• Location: Helsinki & hybrid

Our recruitment process

This recruitment process is handled by Academic Work and it is our clients wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.

Employment relationship: Employment

Wage: Other

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät