Workplace Specialist - Spain

The Magnum Ice Cream Company; Barcelona; Hybrid; EUR 38,000 - 56,000; Full time

Benefits offered by this job

Hybrid work model

Meal voucher card

Private health insurance

Pension plan

Wellhub access

Flexible working hours

Flex Work per year

Job summary

The Magnum Ice Cream Company is seeking a Workplace Specialist for Spain, based in our new Barcelona office at Landmark. You will help create a safe, efficient, and engaging workplace experience for employees, collaborating with stakeholders and service providers to deliver high standards and compliance.

You will support day-to-day operations, office improvements, and employee programs while contributing to SSHE activities and sustainability initiatives in a dynamic international environment.

Qualifications

• 2+ years in Workplace Operations, Office Management, Facilities Management, or related field.
• Strong stakeholder management and vendor coordination.
• Solid health, safety, and compliance knowledge.
• Excellent communication and relationship-building skills.
• Fluent in English; able to work in an international environment.
• End-to-end thinking and ownership of employee experience.
• Comfortable in a fast-moving, evolving organization.

Responsibilities

• Support day-to-day delivery of workplace and office management services to ensure safety, compliance and efficiency.
• Coordinate workplace initiatives, office improvements, space planning, and employee experience programs.
• Serve as a primary contact for employees, vendors, and internal stakeholders on workplace topics.
• Support SSHE activities for office-based and remote staff, ensuring adherence to standards and local rules.
• Monitor supplier performance and coordinate with external providers for high-quality services.
• Support workplace projects, refurbishments, and continuous improvement efforts.
• Assist with governance, reporting, documentation, and business continuity tasks.
• Contribute to sustainability, wellbeing, and employee engagement initiatives.

Skills

Stakeholder management

Project coordination

Problem solving

Vendor management

Service delivery

Health & safety

English proficiency

Job description

Life tastes better with ice cream With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.

Life tastes better with ice cream With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry. We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference.

What Truly Sets Us Apart Is How We Work

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done. We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The Role

As a Workplace Specialist for Spain, you will play a key role in creating a safe, efficient, and engaging workplace experience for our employees. Based in our new Barcelona office at Landmark, you will support the day‑to‑day management of workplace operations, ensuring high service standards, compliance, and an exceptional employee experience. Working closely with internal stakeholders, external service providers, and the local SSHE network, you will help drive workplace improvements, support office projects, and contribute to a positive and productive work environment. This is a great opportunity for someone who enjoys combining operational excellence, employee experience, and health & safety responsibilities within a dynamic international organization.

What You'll Be Responsible For

• Supporting the day‑to‑day delivery of workplace and office management services, ensuring a safe, compliant, and efficient working environment.
• Coordinating workplace initiatives, office improvements, space planning activities, and employee experience programs.
• Acting as a key contact for employees, vendors, and internal stakeholders regarding workplace‑related topics and service requests.
• Supporting local Health, Safety, Security, Health & Environment (SSHE) activities for office‑based and remote employees, ensuring compliance with company standards and local regulations.
• Helping monitor supplier performance and coordinating with external service providers to maintain high‑quality workplace services.
• Supporting workplace projects, office refurbishments, workplace experience initiatives, and continuous improvement activities.
• Assisting with workplace governance, reporting, documentation, business continuity, and compliance requirements.
• Contributing to sustainability, wellbeing, and employee engagement initiatives across the workplace environment.

We're Looking For Someone Who

• Has at least 2 years of experience in Workplace Operations, Office Management, Facilities Management, Employee Services, or a related field, and can operate confidently in a dynamic business environment.
• Brings strong skills in stakeholder management, project coordination, problem solving, vendor management, and service delivery.
• Has a solid understanding of health & safety, compliance, and workplace best practices.
• Demonstrates excellent communication skills and the ability to build effective relationships with employees, vendors, and cross‑functional teams.
• Has a high level of English (written and spoken) and is comfortable working in an international environment.
• Thinks end‑to‑end and takes ownership for delivering high‑quality employee experiences.
• Is comfortable working in a fast‑moving, evolving organisation.
• Values collaboration, clarity, and low‑ego ways of working.

What You'll Get

• Competitive salary and performance‑based incentives.
• Support for health, wellbeing and work‑life balance.
• Time off to rest and recharge.
• Ongoing learning and development opportunities.
• Hybrid working model (2‑3 days working from home per week).
• 4 weeks of Flex Work per year, allowing you to work fully remotely for one full week at a time.
• Meal voucher card and on‑site cafeteria service at our offices.
• Private health insurance, with Magnum covering 40% of the policy cost.
• Pension plan.
• Access to Wellhub (gym and wellbeing platform).
• Flexible working hours.
• Friday intensive working schedule.

And much more!

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end‑to‑end. People who are driven by success to deliver more than we ever thought we could!

You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

• Roles with real accountability and visible impact
• Free to move fast, experiment and challenge how things are done
• Continuous learning and development as the business grows
• Reward linked to performance and contribution.

Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Ready to build the future of Ice Cream?

If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.

Additional Information

The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.