Workplace Specialist - Spain

Magnum Icc Sweden Supply Ab; Barcelona; Hybrid; EUR 35,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model (2-3 days from home)

Meal vouchers/on-site cafeteria

Private health insurance

Pension plan

Wellhub access

Flexible working hours

4 weeks Flex Work per year

Fridays off/shorter schedule

Job summary

Magnum Icc Sweden Supply Ab is seeking a Workplace Specialist for Spain, based in Barcelona. You will help create a safe, efficient and engaging workplace experience, coordinating operations, health & safety and employee services across offices and remote locations.

You will collaborate with internal stakeholders and external providers to drive improvements, support office projects and foster a positive, productive work environment in a dynamic, international setting.

Qualifications

• Minimum 2 years in Workplace Operations or related field.
• Strong stakeholder management, project coordination, problem solving and service delivery.
• Solid understanding of health & safety, compliance and workplace best practices.
• Excellent communication and relationship-building with employees, vendors and teams.
• Strong English language skills; comfortable in international environments.

Responsibilities

• Support day-to-day delivery of workplace and office management services, ensuring a safe, compliant, and efficient working environment.
• Coordinate workplace initiatives, office improvements, space planning and employee experience programs.
• Act as a main contact for employees, vendors, and internal stakeholders on workplace-related topics and service requests.
• Support local SSHE activities for office-based and remote employees, ensuring compliance with standards and regulations.
• Monitor supplier performance and coordinate with external service providers to maintain high-quality workplace services.
• Assist with workplace projects, refurbishments, and continuous improvement initiatives.
• Contribute to governance, reporting, documentation, business continuity and compliance requirements.

Skills

Stakeholder management

Project coordination

Problem solving

Vendor management

Service delivery

Health & safety

Compliance

Workplace best practices

Communication

English proficiency

Job description

Life tastes better with ice cream

With 19.000 expert ice cream colleagues and iconic brands like Wall's, Cornetto and Ben & Jerry's, loved in 76 countries, we are the world's largest Ice Cream company leading the industry.

We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world's biggest pure-play ice cream company, we have the scale and ambition to make a real difference.

What truly sets us apart is how we work.

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high-performance, collaborative and focused on getting things done.

We're curious and ready for what's next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The role:

As a Workplace Specialist for Spain , you will play a key role in creating a safe, efficient, and engaging workplace experience for our employees. Based in our new Barcelona office at Landmark , you will support the day-to-day management of workplace operations, ensuring high service standards, compliance, and an exceptional employee experience.

Working closely with internal stakeholders, external service providers, and the local SSHE network, you will help drive workplace improvements, support office projects, and contribute to a positive and productive work environment. This is a great opportunity for someone who enjoys combining operational excellence, employee experience, and health & safety responsibilities within a dynamic international organization.

What you'll be responsible for:

• Supporting the day-to-day delivery of workplace and office management services, ensuring a safe, compliant, and efficient working environment.
• Coordinating workplace initiatives, office improvements, space planning activities, and employee experience programs.
• Acting as a key contact for employees, vendors, and internal stakeholders regarding workplace-related topics and service requests.
• Supporting local Health, Safety, Security, Health & Environment (SSHE) activities for office-based and remote employees, ensuring compliance with company standards and local regulations.
• Helping monitor supplier performance and coordinating with external service providers to maintain high-quality workplace services.
• Supporting workplace projects, office refurbishments, workplace experience initiatives, and continuous improvement activities.
• Assisting with workplace governance, reporting, documentation, business continuity, and compliance requirements.
• Contributing to sustainability, wellbeing, and employee engagement initiatives across the workplace environment.

We're looking for someone who:

Has at least 2 years of experience in Workplace Operations, Office Management, Facilities Management, Employee Services, or a related field , and can operate confidently in a dynamic business environment.

Brings strong skills in stakeholder management, project coordination, problem solving, vendor management, and service delivery.

Has a solid understanding of health & safety, compliance, and workplace best practices.

Demonstrates excellent communication skills and the ability to build effective relationships with employees, vendors, and cross-functional teams.

Has a high level of English (written and spoken) and is comfortable working in an international environment.

Thinks end-to-end and takes ownership for delivering high-quality employee experiences.

Is comfortable working in a fast-moving, evolving organisation.

Values collaboration, clarity, and low-ego ways of working.

What you'll get:

• Competitive salary and performance-based incentives.
• Support for health, wellbeing and work-life balance.
• Time off to rest and recharge.
• Ongoing learning and development opportunities.
• Hybrid working model ( 2-3 days working from home per week ).
• 4 weeks of Flex Work per year , allowing you to work fully remotely for one full week at a time.
• Meal voucher card and on-site cafeteria service at our offices.
• Private health insurance, with Magnum covering 40% of the policy cost .
• Pension plan.
• Access to Wellhub (gym and wellbeing platform).
• Flexible working hours.
• Friday intensive working schedule.
• And much more!

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could!

You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you're excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

Roles with real accountability and visible impact

Free to move fast, experiment and challenge how things ar