Wedding & Events Coordinator

Grup Montaner; Sant Pere de Ribes; Presencial; EUR 30.000 - 35.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible schedule

International environment

Career development

Descripción de la vacante

Grup Montaner in Catalonia is seeking a Wedding & Events Coordinator to manage luxury weddings, corporate events, and exclusive experiences across premium venues.

You will be the main point of contact for international clients from initial enquiry through event delivery, coordinating timelines, quotations, deposits, and seamless on-site execution.

Formación

• Experience in sales, business development, or sales administration.
• Experience with international and premium clients.
• Knowledge of CRM platforms and project management tools.
• Experience with HubSpot, ClickUp, Google Workspace, Excel, or similar tools.
• Interest in weddings, exclusive events, luxury tourism, hospitality, or client experience management.

Responsabilidades

• Manage and follow up with national and international clients throughout the planning process.
• Coordinate calendars, meetings, tastings, and event timelines.
• Prepare customised quotations and follow up on sales opportunities.
• Respond to a high volume of client emails, ensuring a prompt, professional, and personalised service.
• Maintain accurate and up-to-date event information, including guest numbers, menu choices, dietary requirements, and special requests.
• Coordinate deposits, payments, and deadlines in collaboration with the relevant internal teams.
• Identify client needs and provide guidance throughout the booking and planning journey.
• Work closely with operations and service teams to ensure seamless event execution.
• Prepare final event summaries and documentation to support efficient internal coordination.

Conocimientos

Sales experience

Client management

CRM familiarity

Event planning

Herramientas

HubSpot

ClickUp

Google Workspace

Excel

Descripción del empleo

Are you passionate about event planning, working with international clients, and turning every detail into an unforgettable experience?

We are looking for a Wedding & Events Coordinator to join a growing company specialising in luxury weddings, corporate events, and exclusive experiences in premium venues across Catalonia.

What will your mission be?

You will be the main point of contact for clients throughout the planning process, ensuring a seamless, professional, and highly personalised experience from the first enquiry through to event delivery.

You will work primarily with international clients, including couples travelling to Spain to celebrate their weddings, managing enquiries, quotations, planning details, and ongoing communication.

Main Responsibilities

• Manage and follow up with national and international clients throughout the planning process.
• Coordinate calendars, meetings, tastings, and event timelines.
• Prepare customised quotations and follow up on sales opportunities.
• Respond to a high volume of client emails, ensuring a prompt, professional, and personalised service.
• Maintain accurate and up-to-date event information, including guest numbers, menu choices, dietary requirements, and special requests.
• Coordinate deposits, payments, and deadlines in collaboration with the relevant internal teams.
• Identify client needs and provide guidance throughout the booking and planning journey.
• Work closely with operations and service teams to ensure seamless event execution.
• Prepare final event summaries and documentation to support efficient internal coordination.

We Will Particularly Value

• Previous experience in sales, business development, or sales administration.
• Experience working with international and premium clients.
• Knowledge of CRM platforms and project management tools.
• Experience with HubSpot, ClickUp, Google Workspace, Excel, or similar tools.
• Interest in weddings, exclusive events, luxury tourism, hospitality, or client experience management.

What We Offer

• Immediate start.
• Stable position within a company experiencing significant growth.
• International, collaborative, and dynamic environment.
• Offices currently located in Sant Pere de Ribes, with a planned move to Sitges in the coming months.
• Flexible Monday to Friday schedule (8-hour working day): start between 8:00 and 9:00 am, with the option of either an intensive schedule or a split shift.
• Initial participation in selected events as part of the onboarding process.
• Fixed salary between €30,000 and €35,000 gross per year, plus a performance bonus of up to €5,000 during the first year.
• Long-term career development opportunities, with potential progression into positions focused on Wedding Planning & Client Experience Management.

If you enjoy working with people, thrive in a fast-paced environment, and are passionate about creating memorable experiences for clients from around the world, we would love to hear from you.