Tender Specialist

MED Medtronic Inc; Madrid; Hybrid; EUR 29,000 - 43,000; Full time

Job summary

Medtronic Spain is seeking a CST Tender Specialist based in Madrid to coordinate end-to-end tender activities across Iberia, supporting Spain and Portugal with Sales, Marketing, Pricing, Finance and Legal teams. You will develop portfolio knowledge and manage documentation, monitor deadlines, analyze outcomes and drive process improvements using templates, automation and AI in a hybrid office/remote setup.

Fluent Spanish and English, strong Excel/Power BI skills, and high attention to detail are

Qualifications

• Fluent Spanish and English, both written and spoken.
• Bachelor's degree or higher in a relevant field.
• Experience in tender, contracts, sales operations or equivalent administrative workflows.

Responsibilities

• Coordinate the end-to-end tender process across Iberia (Spain and Portugal).
• Collaborate with Sales, Marketing and business leaders to plan tenders and select portfolio solutions.
• Prepare, review and manage technical, commercial and administrative documentation for submissions.
• Monitor opportunities, renewals and deadlines across Spain and Portugal; communicate risks to stakeholders.
• Develop knowledge of the CST portfolio including configurations, clinical applications and services.
• Maintain tender intelligence and reporting on specifications, pricing, awards and market trends.
• Analyze tender outcomes to support future responses and decision-making.
• Improve tender-management processes via templates, automation and AI while ensuring oversight.

Skills

Tender management

Multilingual communication

Project coordination

Data analysis

Independent work

Education

Bachelor's degree in Business Administration, Engineering, Life Sciences or Law

Tools

Excel

Power BI

Power Automate

Data analysis tools

Job description

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Cranial Spinal Technologies (CST) business supports healthcare professionals with a broad portfolio of solutions for cranial and spinal procedures, including surgical navigation, advanced imaging, robotics, cranial and spine technologies, powered surgical instruments, biologics, and related services. The team partners closely with hospitals and healthcare providers across Iberia to support patient care through innovative medical technologies. This role is based in Madrid and supports both Spain and Portugal. The position follows a hybrid working model, combining office-based and remote work. Tender activity may create occasional workload peaks around fixed customer submission deadlines.

The CST Tender Specialist coordinates public and private tenders across the Cranial Spinal Technologies portfolio in Iberia. This position manages tender activities from early planning through submission, award analysis, contract documentation and archiving while working closely with Sales, Marketing, Pricing, Finance, Legal, Regulatory, Quality, Customer Care and European product teams. The role requires developing expertise across the CST portfolio and supporting continuous improvement through data analysis, automation and approved artificial intelligence solutions.

Responsibilities may include the following and other duties may be assigned:

• Coordinate the end-to-end tender process, including planning, requirements review, documentation preparation, submission, award analysis, contract administration and archiving
• Partner with Sales, Marketing and business leaders to support tender planning, evaluate customer requirements and identify appropriate portfolio solutions
• Prepare, review and manage technical, commercial and administrative documentation to ensure complete, accurate and timely tender submissions
• Monitor tender opportunities, contract renewals, amendments and submission deadlines across Spain and Portugal, communicating risks and requirements to stakeholders
• Develop and maintain knowledge of the CST portfolio, including product configurations, clinical applications, accessories and service requirements
• Maintain tender intelligence and reporting resources by tracking specifications, competitor participation, pricing references, awards and market trends
• Analyse tender outcomes and historical data to support future tender responses and commercial decision-making
• Improve tender-management processes through reusable templates, document libraries, automation tools and approved artificial intelligence solutions while maintaining appropriate oversight and accountability.

Required Knowledge and Experience:

• High School Diploma or equivalent
• A first experience minimum managing tenders, contracts, sales operations, commercial administration, technical documentation processes or other complex administrative workflows
• Demonstrated ability to manage multiple projects, competing priorities and fixed submission deadlines simultaneously
• Fluent Spanish and English, both written and spoken
• Advanced Microsoft Excel, Power BI or Data analysis experience
• Strong organizational, written communication, research and document-management skills with high attention to detail
• Ability to work independently, coordinate stakeholders across a matrix organization and quickly learn a technically complex product portfolio.

Preferred Qualifications:

• Experience managing public tenders in Spain, Portugal or broader Iberia
• Experience within the medical device, healthcare, pharmaceutical or another regulated industry
• Bachelor's degree in Business Administration, Engineering, Life Sciences or Law
• Advanced Power Automate or workflow automation experience
• Fluent Portuguese, both written and spoken
• Experience using generative artificial intelligence or intelligent document-processing tools in a professional environment.

Medtronic is committed to safeguarding the principle of non-discrimination in employment on the basis of sex, sexual orientation or gender identity, as set out in Article 14 of the Constitution and Articles 17 and 18 of the Workers' Statute, as well as Organic Law 3/2007 of 22 March on effective equality between women and men and Law 4/2023 for the real and effective equality of transgender people and the protection of LGTBI rights. This commitment applies to all company personnel without exception. This is done with the understanding and conviction that equal treatment and opportunities in the workplace must be guaranteed, ultimately ensuring an inclusive working environment that advances the eradication of discrimination against LGTBI people and the absence of any direct or indirect discrimination on the grounds of sex, sexual orientation, gender identity and expression, and those derived from maternity, family obligations and marital status.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Pay range / Rango salarial / Intervalo salarial /Fascia retributiva / Tranche de salaire / Gehaltsband / Salaribereik: Spain: 28,640.00 EUR- 42,960.00 EUR|

The final salary within this range will be determined based on objective, job-related criteria, including relevant experience, skills and qualifications, in accordance with our compensation framework.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).