Tender Agent

Medline Industries, LP; Madrid; Híbrido; EUR 28.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonus plan

Training opportunities

Employee Assistance Program

Hybrid work options

International working environment

Descripción de la vacante

Medline Industries, LP is seeking a Tender Agent in Madrid to support end-to-end tender management. You will prepare, coordinate, and deliver high-quality tender submissions within required timelines, ensuring customers receive strong tender solutions.

The role involves coordinating with logistics, sales, and marketing teams, conducting background research, and ensuring compliance with public procurement requirements. Hybrid working options are available.

Formación

• 1–2 years of experience in contract and/or tender management.
• Background or strong interest in administration or legal topics.
• Solid oral, written, and interpersonal communication skills.
• Pride in delivering high-quality work within agreed timelines.
• Strong administrative skills and attention to detail.
• Ability to manage multiple tasks and conflicting priorities.
• Calm and professional when interacting with customers.
• Confidence communicating with stakeholders at all levels.
• Proficiency in Spanish is required; Portuguese is a plus.
• Strong organizational skills.
• Good command of MS Office.
• Ability to work as part of a team and independently.

Responsabilidades

• Provide administrative support for tenders for public and private customers.
• Ensure full compliance with public procurement requirements for tenders.
• Coordinate the tender process with internal teams (logistics, sales, marketing).
• Conduct background research, document searches, and data collection for tender prep.
• Meet tender deadlines and take ownership of timely delivery.
• Support review and final sign-off of proposals and tender documents.
• Suggest improvements to systems and processes.
• Track contracts, manage issues, and report trends in CRM.
• Handle sample order placements for tender submissions.

Conocimientos

Contract & Tender management

Administrative skills

Oral & written communication

Attention to detail

Multitasking

Team collaboration

Spanish proficiency

Interpersonal skills

Educación

Interest in administration or legal topics

Herramientas

MS Office

CRM systems

Descripción del empleo

About us

Medline is a leading provider of medical-surgical products and supply chain solutions, serving all points of care. Through a wide-ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. Outside the US, Medline EMEA headquarters is in Utrecht, the Netherlands.

To learn more about Medline’s operations in Europe, visit www.medline.eu.

Purpose

In the role of Tender Agent, you will be responsible for supporting the end‑to‑end tender management process. You will prepare, coordinate, and deliver high‑quality tender submissions within the required timelines, ensuring that both existing and new customers receive best‑in‑class tender solutions.

How can you help us?

• Experience with providing administrative support for tenders for both public and private customers.
• Ability to ensure full compliance with public procurement requirements when working on public‑sector tenders.
• Confidence in coordinating the tender process and collaborating with internal teams such as logistics, sales, and marketing.
• Strong skills in background research, document searches, and data collection needed for tender preparation.
• A reliable approach to meeting tender deadlines and taking ownership of timely delivery.
• Capability to support the review and final sign‑off of proposals and other tender documents.
• A proactive mindset with a willingness to suggest and support improvements to systems and processes.
• Familiarity with CRM systems, including tracking contracts, managing issues, reporting trends, and responding to stakeholder inquiries.
• Readiness to handle sample order placements required for tender submissions.

Are you a match?

• 1–2 years of experience in contract and/or tender management.
• Background or strong interest in administration or legal topics.
• Solid oral, written, and interpersonal communication skills..
• A sense of pride in delivering high‑quality work within agreed timelines.
• Strong administrative skills and attention to detail.
• Ability to manage multiple tasks and conflicting priorities effectively.
• A calm and professional approach when interacting with customers.
• Confidence in communicating with stakeholders at all internal and external levels.
• Proficiency in Spanish is required; proficiency in Portuguese is a plus.
• Strong organizational skills, resulting in a methodical and structured way of working.
• Good command of MS Office.
• Ability to work effectively as part of a team as well as independently.

What we offer

• Market related salary and a bonus plan
• A range of training opportunities
• Employee Assistance Program
• Hybrid working options
• International working environment

Ready for a new challenge?

At Medline, we believe that diversity and inclusion are essential for achieving success and fostering innovation. We are committed to promoting an inclusive work environment where everyone is valued and respected for their unique differences. Through our selection processes, we are dedicated to ensuring equal opportunities and fairness for all candidates, regardless of their background, gender, sexual orientation, age, disability, religion, or any other personal characteristic.

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners. Click here to discover what Medline is doing to make healthcare more sustainable for people and the planet.

To find out more about Medline, you can access our website via this link.