Tender Agent

Medline International Iberia SLU; Madrid; Híbrido; EUR 26.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonus plan

Training opportunities

Employee Assistance Program

Hybrid work options

International environment

Descripción de la vacante

Medline International Iberia SLU in Madrid is seeking a Tender Agent to support end-to-end tender management. You will prepare, coordinate, and deliver high-quality tender submissions within deadlines, ensuring compliant proposals for public and private customers.

The role requires 1–2 years in contract or tender management, strong administrative skills, and fluent Spanish with good English. Familiarity with CRM systems and MS Office is valued, along with the ability to work in a team and manage

Formación

• Experience providing administrative support for tenders for both public and private customers.
• Strong ability to ensure compliance with public procurement requirements.
• Ability to coordinate the tender process with internal teams (logistics, sales, marketing).

Responsabilidades

• Prepare, coordinate and deliver tender submissions within required timelines.
• Support review and final sign-off of proposals and tender documents.
• Readiness to handle sample order placements for tender submissions.
• Track contracts and respond to stakeholder inquiries using CRM.
• Contribute to process improvements and system enhancements.

Conocimientos

Contract & Tender management

Administrative support

Spanish language

Communication skills

Team collaboration

Educación

Background in administration or legal topics

Herramientas

CRM systems

MS Office

Descripción del empleo

About us

Medline is a leading provider of medical-surgical products and supply chain solutions, serving all points of care. Through a wide-ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. Outside the US, Medline EMEA headquarters is in Utrecht, the Netherlands. To learn more about Medline’s operations in Europe, visit www.medline.eu.

Purpose

In the role of Tender Agent, you will be responsible for supporting the end‑to‑end tender management process. You will prepare, coordinate, and deliver high‑quality tender submissions within the required timelines, ensuring that both existing and new customers receive best‑in‑class tender solutions.

How can you help us?

• Experience with providing administrative support for tenders for both public and private customers.


• Ability to ensure full compliance with public procurement requirements when working on public‑sector tenders.


• Confidence in coordinating the tender process and collaborating with internal teams such as logistics, sales, and marketing.


• Strong skills in background research, document searches, and data collection needed for tender preparation.


• A reliable approach to meeting tender deadlines and taking ownership of timely delivery.


• Capability to support the review and final sign‑off of proposals and other tender documents.


• A proactive mindset with a willingness to suggest and support improvements to systems and processes.


• Familiarity with CRM systems, including tracking contracts, managing issues, reporting trends, and responding to stakeholder inquiries.


• Readiness to handle sample order placements required for tender submissions.

Are you a match?

• 1–2 years of experience in contract and/or tender management.


• Background or strong interest in administration or legal topics.


• Solid oral, written, and interpersonal communication skills.


• A sense of pride in delivering high‑quality work within agreed timelines.


• Strong administrative skills and attention to detail.


• Ability to manage multiple tasks and conflicting priorities effectively.


• A calm and professional approach when interacting with customers.


• Confidence in communicating with stakeholders at all internal and external levels.


• Proficiency in Spanish is required; proficiency in Portuguese is a plus.


• Strong organizational skills, resulting in a methodical and structured way of working.


• Good command of MS Office.


• Ability to work effectively as part of a team as well as independently.

What we offer

• Market related salary and a bonus plan


• A range of training opportunities


• Employee Assistance Program


• Hybrid working options


• International working environment

Ready for a new challenge?

At Medline, we believe that diversity and inclusion are essential for achieving success and fostering innovation. We are committed to promoting an inclusive work environment where everyone is valued and respected for their unique differences. Through our selection processes, we are dedicated to ensuring equal opportunities and fairness for all candidates, regardless of their background, gender, sexual orientation, age, disability, religion, or any other personal characteristic. Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners.

If you’re a self‑starter, eager to grow your career within a high‑performing environment, this is the place for you.

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.