Technology Partner Administrative Assistant (3-Month FTC)

Comcage LLC DBA Oodle; Barcelona; Presencial; EUR 19.000 - 23.000; A tiempo parcial

Descripción de la vacante

Moodle is seeking a Technology Partner Administrative Assistant to support the Technology Partnerships team in Barcelona on a 3-month fixed-term contract (FTC). This part-time role works three days a week (0.6 FTE) and reports to the Head of Technology Partnerships.

Responsibilities include coordinating partner meetings, managing CRM data and process documentation, supporting events in Barcelona, and helping rollout of the new tiered partner programme while maintaining strong relationships with

Formación

• Experience in an administrative, coordination, partnerships operations, events or similar support role, or strong transferable experience.
• Strong organisational skills coordinating calendars, meetings, deadlines and follow‑up actions.
• Excellent attention to detail and a consistent approach to CRM data, trackers, documentation and shared folders.
• Clear written and verbal communication skills and confidence working with external partners and internal stakeholders.

Responsabilidades

• Own calendar scheduling and agenda management for the Head of Technology Partnerships, coordinating partner meetings across time zones and tracking follow‑up actions.
• Coordinate the logistics of launching the new tiered partner programme, including tracking partner progression.
• Coordinate the partner onboarding journey, track compliance requirements against tier criteria and maintain current programme documentation.
• Maintain accurate partner data in the CRM, route and assign leads to partners, generate performance reports and track programme initiatives.
• Organise shared team folders, standardise partnership processes and workflows, and keep team presentation decks accurate.
• Provide hands‑on logistical support for the Global Partner Event in Barcelona, including print collateral, badges and on‑site setup.
• Build positive working relationships with technology partners and colleagues across Sales and Account Management, Service Delivery and Marketplace teams.
• Manage competing priorities within the three‑day working pattern and keep stakeholders informed of progress.

Conocimientos

Administrative support

Coordination

CRM data management

Event support

Stakeholder communication

Time management

Proactive service

Herramientas

CRM software

Presentation software

Descripción del empleo

Title: Technology Partner Administrative Assistant (3-Month FTC)

Target location: Barcelona, Spain Working pattern: Part-time, 3 days per week (0.6 FTE), 3-month FTC Salary range: €18,565.36 - €23,189.84 gross per annum

Moodle with us!

At Moodle, we're on a mission to empower educators and learners worldwide with open, flexible, and innovative digital learning solutions. As the world's most customisable and trusted open-source LMS, we partner with schools, universities, and organisations to create better learning experiences for millions. If you're ready to make a real impact and be part of a global movement shaping the future of learning, join us — let's transform education together!

About the Role

Moodle is looking for an organised and proactive Technology Partner Administrative Assistant to provide operational, administrative and logistical support to our Technology Partnerships team. Reporting to the Head of Technology Partnerships, you will help keep partnership operations running smoothly by coordinating partner meetings and actions, supporting the rollout of our new tiered partner programme, maintaining accurate CRM data and process documentation, and providing hands‑on support for our Global Partner Event in Barcelona. This is a 3‑month fixed term contract (FTC), part‑time, Barcelona‑based role working three days per week.

What You'll Do

Most days in this role usually involve a mix of:

• Own calendar scheduling and agenda management for the Head of Technology Partnerships, coordinating partner meetings across time zones and tracking follow‑up actions
• Set dates, track deadlines and coordinate the logistics of launching the new tiered partner programme, including tracking partner progression
• Coordinate the partner onboarding journey, track compliance requirements against tier criteria and maintain current programme documentation
• Maintain accurate partner data in the CRM, route and assign leads to partners, generate performance reports and track programme initiatives
• Organize shared team folders, help standardise partnership processes and workflows, and keep team presentation decks accurate and up to date
• Provide hands‑on logistical support for the Global Partner Event in Barcelona, including print collateral, badges and on‑site setup
• Build positive working relationships with technology partners and colleagues across Sales and Account Management, Service Delivery and Marketplace teams
• Manage competing priorities within the agreed three-day working pattern and keep stakeholders informed of progress, actions and deadlines

We'd love to meet you

Especially if you can tell us about your:

• Experience in an administrative, coordination, partnerships operations, events or similar support role, or strong transferable experience
• Strong organisational skills and confidence coordinating calendars, meetings, deadlines and follow‑up actions
• Excellent attention to detail and a consistent approach to CRM data, trackers, documentation and shared folders
• Clear written and verbal communication skills and confidence working with external partners and internal stakeholders
• Ability to manage several priorities independently and keep work moving within a three‑day working week
• Confidence using digital collaboration, presentation and CRM tools, with willingness to learn new systems and processes
• A proactive, service‑focused and approachable style, with willingness to provide hands‑on event support in Barcelona

What's in it for you?

Moodle has a globally diverse team with over 300 team members in more than 25 countries around the world. We've built a passionate team of hard‑working, driven and diverse people from all over the world, united by a shared belief in the ability of our platform to make a positive difference to our world. We respect our colleagues and value an open and innovative workplace, filled with integrity and of course a strong focus on education (yes, these are our company values!)

In addition to this you can expect:

• Working with a global team on a worldwide platform and make a real difference.
• As a certified B Corp, we are proud to be part of a global community of mission‑driven companies dedicated to using business as a force for good.

Learn more about Moodle

Moodle is the world's most trusted online learning solution, with a growing ecosystem of products and services, including Moodle Workplace, Moodle App, MoodleCloud, and more. The engine of our ecosystem is Moodle LMS, the secure and customisable open source learning management platform used by well over 300 million learners worldwide.

Find out more about us on our website.

At Moodle we are an equal opportunity employer that actively supports diversity and inclusion in the workplace and prohibits discrimination and harassment of any kind. We're committed to fair recruitment and selection practices, ensuring we are drawing from a diverse range of sources to attract and select the very best person for the job. Learn more in our Diversity & Inclusion Charter.