Team and Office Assistant

Volkswagen Group; Valencia; Hybrid; EUR 28.000 - 38.000; Vollzeit

Benefits dieser Stelle

Hybrid work

Professional development tools

Free language courses

Flexible working hours

Holiday package

Employee discounts

Zusammenfassung

Volkswagen Group Services invites you to join Volkswagen Digital:Hub in Valencia as an Executive Assistant within our IT Software Development team. This role blends administrative excellence with data analysis, cross-team coordination, and SAP-driven processes.

Based in Valencia with a hybrid model, you will support management, drive process improvements, and coordinate office operations for a dynamic, global tech environment that values growth and collaboration.

Qualifikationen

• Advanced level in English and Spanish (B2+).
• Familiarity with SAP: Purchase Requests, Purchase Orders, Invoicing.
• Availability to visit the Barcelona office at least once a week.

Aufgaben

• Support management: prepare presentations, collect and visualize data, create analyses.
• Define and run improvement projects as executive assistant; create reports and policies.
• Coordinate the Digital:HUB office, activities and partners/suppliers.
• Handle SAP processes for the HUB: purchase orders, requests, invoicing.
• Respond to customer requests with high professionalism.
• Enable remote-first work: streamline purchasing, logistics, and meeting support.
• Support Digital:HUB communications and events; schedule and logistics.
• Organize travel arrangements and travel expense management.

Kenntnisse

Advanced English

Spanish

SAP familiarity

Tools

SAP

Jobbeschreibung

Select how often (in days) to receive an alert:

Volkswagen Group Services is excited to present a fantastic opportunity to join ourVolkswagen Digital:Hubin Spain. As part of the global Software Development Centre network in the Volkswagen Group, we constantly seek talented individuals ready to bring their unique skills to our projects.

Our start-up environment is collaborative, innovative, and open to new ideas. We strive to cultivate a work culture that encourages individual growth, team empowerment, and project excellence. We value respect, teamwork, and the common purpose that binds us as a group. If you're ready to thrive in a dynamic start-up environment and be part of our family, supported by one of the largest companies in the world, we invite you to read further.

About the Team and the Hub:

• Our culture is centered around fostering individual growth and team empowerment within a flexible and supportive environment.
• We prioritize respect, teamwork, and inclusivity, recognizing and valuing the unique contributions of each member.
• We embrace a work-life balance philosophy and encourage continuous personal and professional development.

Reponsibilities:

• Provide ongoing support to the management team (preparing presenterions, collecting and visualizing data, creating analyses).
• Define and run improvement projects inside Digital:HUB in the role of an executive assistant (e.g. create new policies, create regular reports, collect and mantain key information).
• Coordinating the office, linked activities and corresponding partners/suppliers of Digital:HUB.
• Operating required SAP processes for the digital:HUB (Purchase orders, purchase requests, invoicing...).
• Respond to customer requests, maintaining a high level of professionalism.
• Executing relevant processed that enable a remote first team (e.g. facilitate purchasing, processes, enable logistical processes, manage meeting spaces, coordinating meetings)
• Support Digital:HUB communication (events), Scheduling (internal and external), including setting up necessary facilities and logistics.
• Organize travel arrangement (e.g. for onboardings or bigger group trips) and travel expense management.

Requirements:

• Advanced Level of English and Spanish (B2 at least)
• Familarity with SAP (Purchase requests, Purchase Orders, Invoicing)
• Availability to go to the office (Barcelona City Center) at least once a week.

What we offer:

• Hybrid work capability, with an option to work from home when needed.
• Access to professional development tools and free language courses.
• Flexible working hours to accommodate personal and professional needs.
• A competitive holiday package and access to a variety of employee discounts.

Join us at Volkswagen Digital:Hub to advance your career in a role where your administrative skills will directly contribute to the success and smooth operation of our innovative projects.

About the job

Job ID: 31247

Location: Valencia, V, ES, 46002

Department: IT Software Development

Working Model: Full-time

Contract Type: Unlimited

Remote Working: By agreement

Posting Date: Oct 8, 2026

Volkswagen Group Services is a Volkswagen Group company oriented towards working for Group companies worldwide. We provide services in the areas of production, logistics, data engineering (IT), engineering, quality, business services, human resources, communication and administrative and financial services.

In Spain, we sit in Barcelona, Madrid, Pamplona, and Valencia. Our mission is to provide strategic input and specialized support inprojects across the Volkswagen Group by offering solutions and we work exclusively forbrands within the Volkswagen Group, fostering collaboration and exchange ofknowledge among the VW family.

Our staff is made up highly qualified employees, whose skills bring great addedvalue to the company. The combination of in-house expertise and closerelationship between employees and management, are representative ofVWGS’s positive working environment.