Team and Office Assistant

Volkswagen Digital:Hub; Barcelona; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work

Professional development tools

Flexible working hours

Holiday package and employee discounts

Job summary

Volkswagen Digital:Hub in Barcelona seeks an Executive Assistant to support the management team, prepare presentations, collect and visualize data, and run reports.

You will coordinate the office, manage SAP processes (purchase orders, invoices), organize travel and events, and enable remote-first initiatives, while supporting communication and logistics for a hybrid work model.

Qualifications

• Advanced English and Spanish proficiency (B2 at least).
• Familiarity with SAP: Purchase requests, Purchase Orders, Invoicing.

Responsibilities

• Provide ongoing support to the management team (preparing presentations, collecting and visualizing data, creating analyses).
• Define and run improvement projects inside Digital:HUB (e.g. create new policies, create regular reports, collect and maintain key information).
• Coordinate the office, linked activities and corresponding partners/suppliers of Digital:HUB.

Skills

English

Spanish

Tools

SAP

Job description

Volkswagen Group Services is excited to present a fantastic opportunity to join our Volkswagen Digital:Hubin Spain. As part of the global Software Development Centre network in the Volkswagen Group, we constantly seek talented individuals ready to bring their unique skills to our projects.

Our start-up environment is collaborative, innovative, and open to new ideas. We strive to cultivate a work culture that encourages individual growth, team empowerment, and project excellence. We value respect, teamwork, and the common purpose that binds us as a group. If you're ready to thrive in a dynamic start-up environment and be part of our family, supported by one of the largest companies in the world, we invite you to read further.

About the Team and the Hub:

• Our culture is centered around fostering individual growth and team empowerment within a flexible and supportive environment.
• We prioritize respect, teamwork, and inclusivity, recognizing and valuing the unique contributions of each member.
• We embrace a work-life balance philosophy and encourage continuous personal and professional development.

Reponsibilities:

• Provide ongoing support to the management team (preparing presentations, collecting and visualizing data, creating analyses).
• Define and run improvement projects inside Digital:HUB in the role of an executive assistant (e.g. create new policies, create regular reports, collect and maintain key information).
• Coordinating the office, linked activities and corresponding partners/suppliers of Digital:HUB.
• Operating required SAP processes for the digital:HUB (Purchase orders, purchase requests, invoicing...).
• Respond to customer requests, maintaining a high level of professionalism.
• Executing relevant processed that enable a remote first team (e.g. facilitate purchasing, processes, enable logistical processes, manage meeting spaces, coordinating meetings)
• Support Digital:HUB communication (events), Scheduling (internal and external), including setting up necessary facilities and logistics.
• Organize travel arrangement (e.g. for onboardings or bigger group trips) and travel expense management.

Requirements:

• Advanced Level of English and Spanish (B2 at least)
• Familarity with SAP (Purchase requests, Purchase Orders, Invoicing)
• Availability to go to the office (Barcelona City Center) at least once a week.

What we offer:

• Hybrid work capability, with an option to work from home when needed.
• Access to professional development tools and free language courses.
• Flexible working hours to accommodate personal and professional needs.
• A competitive holiday package and access to a variety of employee discounts.

Join us at Volkswagen Digital:Hub to advance your career in a role where your administrative skills will directly contribute to the success and smooth operation of our innovative projects.

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Ref: Level C