Spanish Speaking Administrative Assistant

Circa; Vitoria; Presencial; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

Circa busca una Asistente Administrativa para apoyar al personal en tareas clericales y de recepción en su sede de Euskadi. Se gestionarán citas, compras clericales y el procesamiento de envíos e inventario.

Deberá mantener organización y precisión en contabilidad básica y reportes mensuales. Se valora experiencia en ERP/CRM y dominio de Excel, con disponibilidad para trabajar en horario de oficina.

Formación

• Habilidades analíticas y organizativas necesarias.
• Conocimiento de Microsoft Office y software relevante.
• Experiencia en ERP y CRM es una ventaja.

Responsabilidades

• Asistir al personal administrativo con tareas clericales y de recepción.
• Crear/gestionar citas para bases de datos y calendario de la oficina.
• Tareas de compra clerical: introducir datos en software de la empresa y en Excel.
• Preparar artículos para envío: etiquetado, registro de imágenes y stock en el sistema, facturación.
• Tareas contables administrativas: actualizar registros de cheques, facturas y calendario de pagos, informes mensuales.
• Encargar pedidos de material de oficina y mantener inventario.
• Asistir en recepción: recibir a clientes, gestionar informes y registrar datos de joyas.
• Mantener habilidades analíticas y organizativas; experiencia en ERP/CRM es un plus.

Conocimientos

Analytical skills

Organizational skills

Microsoft Office

ERP experience

CRM experience

Herramientas

Excel

Descripción del empleo

Descripción del trabajo

To be considered, please submit your CV in English . The interview process will be conducted in English. We are looking for a candidate who can speak/read/write in English and Spanish.

Monday - Thursday: 9:30 AM - 6:30 PM

We are passionate about quality, sustainability, and the valuation of finely crafted jewels.

Responsabilidades

• The Administrative Assistant will assist the administrative staff with clerical and reception duties.
• Create/manage client appointments for both database and office calendar
• Clerical purchasing duties which include but are not not limited to: recording data in proprietary company software and excel spreadsheets, scanning documents, invoice collection and preparation
• Accurately prepare items for shipment which includes but is not not limited to: labeling, recording images for digital library, stocking into the system, invoicing, and processing inbound and outbound shipments
• Administrative accounting responsibilities which includes but is not not limited to: updating and sending check register/bank balance, filing invoices, setting up payment calendar, tax filing, preparing/sending monthly accounting reports
• Order office supplies, restock as necessary, open/close office and elevators
• Assist with reception duties which includes but is not not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry images
• Strong analytical and organizational skills with knowledge of Microsoft office and other relevant applications. ERP and CRM experience a plus

Requisitos

• ~ Must speak, read, and write English as well as Spanish, interview will be in English