Administrative Project Assistant

Circa; País Vasco; Presencial; EUR 21.000 - 32.000; Jornada completa

Descripción de la vacante

Circa in the Basque Country is seeking an Administrative Assistant to support clerical and reception duties, manage client appointments, and maintain database records.

You will handle purchasing, invoicing, and basic accounting tasks using ERP/CRM and Excel, and assist with shipping logistics and file management. Fluency in English and Spanish is required; interviews will be conducted in English.

Formación

• Fluent in English and Spanish.
• Experience with clerical reception duties.
• Proficient in Microsoft Office and data entry.

Responsabilidades

• Assist administrative staff with clerical and reception duties.
• Create/manage client appointments for database and office calendar.
• Clerical purchasing duties: record data in proprietary software and Excel, scan documents, collect invoices.

Conocimientos

English language

Spanish language

Reception duties

Clerical skills

Herramientas

ERP software

CRM software

Excel

Descripción del empleo

Descripción del trabajo

We are looking for a candidate who can speak/read/write in English and Spanish.

Monday - Thursday: 9:30 AM - 6:30 PM

We are passionate about quality, sustainability, and the valuation of finely crafted jewels.

The Administrative Assistant will assist the administrative staff with clerical and reception duties. Create/manage client appointments for both database and office calendarClerical purchasing duties which include but are not limited to: recording data in proprietary company software and excel spreadsheets, scanning documents, invoice collection and preparationAccurately prepare items for shipment which includes but is not limited to: labeling, recording images for digital library, stocking into the system, invoicing, and processing inbound and outbound shipmentsAdministrative accounting responsibilities which includes but is not limited to: updating and sending check register/bank balance, filing invoices, setting up payment calendar, tax filing, preparing/sending monthly accounting reportsOrder office supplies, restock as necessary, open/close office and elevatorsAssist xkdbapo with reception duties which includes but is not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry imagesStrong analytical and organizational skills with knowledge of Microsoft office and other relevant applications. ERP and CRM experience a plus~ Must speak, read, and write English as well as Spanish, interview will be in English