Site Administrator

ILERWORK; Bellprat; Presencial; EUR 26.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Global project exposure

Career development

Professional environment

Descripción de la vacante

ILERWORK is seeking a highly organized Site Administrator to support our data centre, energy and infrastructure projects in Spain. You will provide administrative and document control duties, manage site records, onboarding, and subcontractor documentation, and assist project teams with day-to-day admin on a busy construction site.

The role requires strong MS Office skills, experience with document control systems, and fluent Spanish with a good level of English.

Formación

• Previous experience in administrative, project support, or site administration roles within construction or infrastructure sectors.
• Strong organisational and document management skills with attention to detail.
• Ability to work in fast-paced project environments and coordinate with multiple teams.

Responsabilidades

• Provide administrative support to Site Managers, Project Managers and project teams.
• Maintain and manage site documentation, records, registers and filing systems.
• Coordinate onboarding, site inductions and access requirements.
• Ensure subcontractor compliance documentation is received, reviewed and maintained.
• Manage timesheets, attendance records and workforce tracking.
• Process purchase orders, invoices, delivery notes, and procurement docs.
• Assist with document control, including distribution of drawings, reports, and correspondence.
• Prepare meeting minutes and project reports, and provide administrative updates.
• Support HSE teams with training records, certifications and compliance documentation.
• Liaise with suppliers, subcontractors and internal departments to ensure smooth information flow.
• Maintain project databases and ensure records are accurate and up to date.
• Support mobilisation and demobilisation of construction projects.

Conocimientos

Fluent Spanish

Good level English

MS Office proficiency

Herramientas

SharePoint

Procore

Aconex

Autodesk Construction Cloud

Descripción del empleo

Our client is a specialist turnkey construction company delivering complex projects across the data centre, energy, defence, and advanced technology sectors. They provide end-to-end design, construction, and project management services, partnering with industry-leading clients to deliver high-quality, innovative, and safe construction solutions.

The Role

We are seeking a highly organized Site Administrator to provide administrative and document control support across our data centre, energy, and infrastructure projects. The successful candidate will play a key role in supporting site operations, ensuring project documentation is accurate and up to date, coordinating workforce records, and assisting project teams with the day-to-day administrative requirements of a busy construction site.

Key Responsibilities

• Provide administrative support to Site Managers, Project Managers, and project teams.
• Maintain and manage site documentation, records, registers, and filing systems.
• Coordinate workforce onboarding, site inductions, and access requirements.
• Ensure subcontractor compliance documentation is received, reviewed, and maintained.
• Manage timesheets, attendance records, and workforce tracking.
• Process purchase orders, invoices, delivery notes, and general procurement documentation.
• Assist with document control procedures, including the distribution of drawings, reports, and project correspondence.
• Prepare meeting minutes, project reports, and administrative updates.
• Support HSE teams with training records, certifications, and compliance documentation.
• Liaise with suppliers, subcontractors, and internal departments to ensure efficient communication and information flow.
• Maintain project databases and ensure all site records are accurate and up to date.
• Support the mobilisation and demobilisation of construction projects.
• Previous experience in an administrative, project support, or site administration role, ideally within the construction, engineering, or infrastructure sectors.
• Strong organisational and document management skills.
• Excellent attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems (SharePoint, Procore, Aconex, Autodesk Construction Cloud, or similar) is advantageous.
• Strong communication and interpersonal skills.
• Fluent Spanish and good level of English.
• Organisation and time management.
• Attention to detail and accuracy.
• Communication and teamwork.
• Problem-solving and adaptability.
• Administrative and document control skills.
• Ability to work in fast-paced project environments.

Ventajas

• Opportunity to work on large-scale, technically complex projects.
• Dynamic and collaborative international environment.
• Professional development and career growth opportunities.
• Competitive salary and benefits package.

If you want to play a vital role in supporting the successful delivery of industry-leading construction projects through efficient site administration and project coordination, join our team!

At Ilerwork, we are committed to inclusive recruitment processes based on equal opportunities and non-discrimination, regardless of gender, age, ethnic origin, sexual orientation, disability, or any other personal or social characteristic.

We also guarantee the highest level of confidentiality throughout the entire recruitment process.