Senior Pharmaceutical Meeting Planner

American Express Global Business Travel; Barcelona; Presencial; EUR 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible benefits

Travel perks

Learning platform access

Inclusion Groups

Descripción de la vacante

Amex GBT in Barcelona is seeking an experienced pharmaceutical event manager to lead end-to-end conferences, seminars and corporate events for our pharma clients. You will coordinate logistics, negotiate with suppliers, manage budgets, ensure regulatory compliance, and work closely with cross-functional teams in a fast-paced, client‑facing role on-site.

Fluency in English plus local languages and a hands-on attitude are essential; this full-time Barcelona office‑based role offers flexible

Formación

• Minimum 5 years of experience in pharmaceutical event management.
• Proven track record planning pharma conferences, seminars and corporate events.
• Deep understanding of pharmaceutical industry requirements and regulations.

Responsabilidades

• Coordinate pharmaceutical event logistics from conception to completion.
• Negotiate with hotels, catering and AV suppliers to optimize budgets.
• Plan transportation and accommodations for attendees and speakers.
• Maintain regulatory compliance and collaborate with Legal/Compliance teams.
• Manage stakeholders and cross‑functional communications across teams.
• Handle last‑minute changes and ensure event continuity.

Conocimientos

Advanced English

Catalan fluency

Spanish fluency

Client-facing communication

Problem-solving

Descripción del empleo

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. We are a dedicated team of event professionals who thrive on delivering exceptional experiences and building strong partnerships with our pharmaceutical clients. You'll work in a collaborative environment where your client-focused approach is essential, your problem-solving skills are valued, and you have the autonomy to drive events from conception to successful completion with a commitment to excellence. This is an opportunity to grow your career with a global leader in business travel, working closely with prestigious pharma clients and making a tangible impact through meticulous execution and outstanding service.

What You´ll Do:

• Coordinate pharmaceutical event logistics:
  • Manage operational details of conferences and seminars
  • Negotiate with suppliers (hotels, catering, audiovisuals)
  • Optimize budgets while maintaining quality standards
• Plan transportation and accommodations:
  • Coordinate ground transportation (bus/taxi/private transfer) for attendees and speakers
  • Manage hotel reservations
  • Ensure seamless travel experiences
• Ensure regulatory compliance:
  • Maintain adherence to pharmaceutical industry regulations
  • Keep compliance documentation
  • Collaborate with Legal and Compliance teams
• Manage stakeholders and communication:
  • Collaborate with Marketing and Sales, departments
  • Align event objectives
  • Coordinate with internal teams
• Resolve operational challenges:
  • Handle last‑minute changes
  • Manage contingencies during event execution
  • Ensure event continuity
• Manage administrative and financial processes:
  • Track budgets and event expenses
  • Process invoices from suppliers and clients
  • Monitor payments and reconcile accounts
  • Close out event financials

What We´re Looking For:

• Minimum 5 years of experience in pharmaceutical event management:
  • Proven track record planning and executing pharma conferences, seminars, and corporate events
  • Deep understanding of pharmaceutical industry requirements and regulations
  • Experience managing complex, multi‑stakeholder Events
• Advanced English proficiency:
  • Fluent in English at business level
  • Ability to communicate effectively with international clients and teams
  • Strong written and verbal communication skills
• Fluency in Catalan and Spanish:
  • Native or near‑native proficiency in both languages
  • Ability to manage client communications in local languages
• Exceptional client-facing and communication skills:
  • Strong interpersonal abilities and professional demeanor
  • Ability to build and maintain positive client relationships
• Incident resolution and problem‑solving expertise:
  • Proven ability to handle operational challenges and unexpected situations
  • Quick decision‑making under pressure
  • Proactive approach to preventing and resolving issues
• On‑site presence requirement:
  • Full‑time office‑based role at client locations throughout the week
  • Willingness to work occasional holidays when required
  • Commitment to hands‑on event management and direct client interaction

Location Barcelona, Spain

The #TeamGBT Experience

Work and life:

Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities.

Please let your recruiter know if you need an accommodation at any point during the hiring process.

For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.