Senior Executive Assistant to the CEO (CEO Office)

Constructor Tech; Barcelona; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Choice of work equipment

English classes

Flexible schedule

Newborn bonus

Patent remuneration

Paid leave

Remote work options

Hybrid work arrangement

Job summary

Constructor Tech in Barcelona is seeking a Senior Executive Assistant to the Founder, playing a pivotal role in supporting a dynamic executive office. This high-exposure position requires exceptional organizational, project, and time-management skills to manage administrative tasks effectively.

The ideal candidate will work in a demanding environment and must be available 24/7, demonstrating discretion and attention to detail while managing competing priorities with professionalism.

Qualifications

• Fluent in English, both spoken and written.
• Experience in managing executive operations.
• High digital literacy with productivity and task-tracking systems.

Responsibilities

• Provide high-level administrative support and manage complex calendars.
• Coordinate personal and professional logistics for the CEO.
• Anticipate executive needs and address them independently.

Skills

Organisational skills

Project management

Time management

Attention to detail

Communication skills

Problem-solving

Tools

MS Outlook

Productivity tools

Job description

Our Mission

Constructor's mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency.

With strong expertise in machine intelligence and data science, Constructor's all-in-one platform for education and research addresses today's pressing educational challenges: access inequality, tech clutter, and low engagement of students.

Send your resume in English only.

As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family.

This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure.

More about the CEO Serg Bell.

Duties and Responsibilities

• Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials.
• Coordinate and manage the CEO's personal and professional logistics, including travel arrangements, event support, and last‑minute requests.
• Proactively anticipate executive needs and address them independently and efficiently.
• Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment.
• Maintain strict confidentiality and discretion in handling sensitive information.
• Exhibit a high level of professionalism and service orientation in all communications and interactions.
• Possess excellent written and verbal communication skills in English.
• Be available on-demand (24/7 availability as needed, including across time zones).
• Manage competing deadlines with strong organizational and multitasking abilities.

Travel Requirements

• Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia)
• Frequent international travel required; ability to relocate or spend extended periods in key hubs.
• Valid passport and readiness to travel on short notice for business or family support.

Additional Qualifications

• Fluent English (spoken and written); additional languages an advantage.
• Proven experience in managing executive operations, teams, or private offices at a top-tier level.
• High digital literacy (MS Outlook, productivity tools, task‑tracking systems, AI assistants).
• Able to pass comprehensive background checks (criminal, psychological, and substance screening).

Compensation & Contract

• Competitive, performance-based compensation with relocation support if required.
• Designed for ambitious professionals motivated by excellence, precision, and impact.
• The role offers continuous growth, global exposure, and a front‑row seat to the execution of complex, high‑stakes projects.

What We Offer

• Choice of work equipment (e.g., laptop, monitor, etc.)
• English classes (iTalki – $130 monthly)
• Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
• Newborn bonus (€500 per child)
• Patent remuneration
• Paid leave
• Remote work in locations without our offices
• Hybrid work in locations with offices (2 days in‑office, 3 days remote)

Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.