Sales Executive Assistant to the CEO & President

Bouncer Digital; Alcobendas; Hybrid; EUR 29,000 - 35,000; Full time

Benefits offered by this job

Hybrid work model

Madrid office

AI training

Job summary

Bouncer Digital, based in Madrid, seeks an Executive Assistant to the CEO and President to ensure decisions are turned into actions. You will guard calendars, coordinate internal teams and external partners, and keep critical projects moving with poise.

The role requires exceptional organization, discretion with sensitive information, and fluency in English and Spanish. You’ll work daily with Claude and ChatGPT and with the leadership team in a hybrid Madrid setting.

Qualifications

• 5+ years as Executive Assistant or coordination role reporting to senior leadership.
• Fluent English (C1+) and Spanish (C2); strong business writing.
• Ability to manage calendars, travel, and complex schedules with discretion.

Responsibilities

• Own the CEO's and President's calendars and travel plans.
• Coordinate the team, partners and investors; track progress and bottlenecks.
• Ensure actions get done by following up and unblocking obstacles.
• Run meetings end to end: briefs, materials, minutes and next steps.
• Collaborate with Claude and ChatGPT to create documentation, analyses and workflows.
• Communicate in English daily with international stakeholders.

Skills

Calendar management

Team coordination

Discretion

Organization

Email & written comms

English & Spanish fluency

Problem solving

Proactive follow-up

Tools

Google Workspace

Microsoft 365

HubSpot

Airtable

Job description

Executive Assistant to the CEO & President

We protect children and teenagers online. Bouncer Digital builds age verification that lets companies in vending, retail, e-commerce and telecoms confirm someone is old enough to buy a product or access a service — without ever needing to know who they are. More protection for minors, more privacy for everyone.

We're expanding internationally and we run a large share of our work with Claude and ChatGPT, under clear data-governance rules. We're looking for a real problem-solver to work hand in hand with our CEO and our President. This is not a conventional assistant role: you'll be the person who makes sure that what gets decided actually gets done, properly and on time.

Reports to: CEO and President.

What you’ll do

• Own the CEO's and the President's calendars: prioritise, fit in meetings, organise travel, and protect their time for what matters.
• Coordinate the team, external collaborators and partners, and keep a live view of everything in progress, who owns what, by when, and where it stands in sales and operations. When something stalls, you see it first and unblock it.
• Make things happen: land the meeting that looks impossible, chase the reply that never comes, find the missing document.
• Run meetings end to end: pre-briefs, supporting material, minutes, and follow‑up on next steps.
• Build projects with Claude and ChatGPT, alone and with the team: research, documentation, presentations, analysis, and workflows that make us faster.
• Work in English every day with international partners, clients and investors.

What we’re looking for

• 5+ years as Executive Assistant, Sales Management Assistant, or in a coordination role reporting directly to senior leadership. Startup experience is a plus.
• English at C1 or above, and real business English: emails, calls and meetings without a safety net. Spanish at C2 level. Strong writing in both.
• A problem‑solving mindset: you don't wait to be told how, you find a way.
• You get people to deliver on time without formal authority — through follow‑up, clarity and tact.
• Impeccable organisation, and the judgement to prioritise when everything is urgent.
• Absolute discretion: you'll handle sensitive information on investors, contracts and strategy.
• Fluency with Google Workspace and Microsoft 365.

AI at the core

Ideally you already work with all kinds of sales tools, also Claude and ChatGPT well beyond the chat window: projects, custom GPTs, Skills, connectors, agents. If you're not there yet, you'll complete an intensive training programme when you join. Here AI isn't optional it's how we work.

Nice to have

• Languages beyond English and Spanish.
• Familiarity with investment processes: funding rounds, data rooms, investor reporting.
• Experience with HubSpot, Airtable or similar tools.
• Experience supporting several senior leaders at once.

What we offer

• Working side by side with the leadership of a company with a mission that matters.
• Full visibility of the business: investors, clients, partners, and international expansion.
• In‑depth training in applied AI, used daily at the frontier of these tools.
• Hybrid or on-site working from our Madrid office.
• From €29,000 to 35,000 gross per year, plus variable pay. Depends on experience.
• Be ready to give a figure and criteria at interview stage.