Scientific Program Manager

North Eastern Services; Madrid; Híbrido; EUR 42.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Professional development

Hybrid work model

Flexible working hours

Remote working days/weeks

Transport and meal subsidies

Descripción de la vacante

Kenes Group is seeking a detail-oriented program manager to organize and manage high-level international medical and scientific conferences and other professional events. You will collaborate with scientific chairs and committees to guide programs from conception through execution, coordinating communications and logistics for clients, speakers, and participants.

The role offers opportunities to build global stakeholder relationships in a fast-paced, collaborative environment with a hybrid work

Formación

• Minimum 2 years of professional experience in program management, project coordination or a similar event planning role.
• Strong written and spoken English – Professional level.
• Proficient in Microsoft Office; familiarity with CMS (WordPress) and virtual/online event tools.

Responsabilidades

• Support the preparation and management of all aspects of the scientific program, including proposals and submissions.
• Manage communication and logistics for VIPs, committee members, and invited speakers.
• Coordinate scientific meetings with Congress Co-Chairs and committees.
• Manage written communications and publications related to the program.
• Create, edit, and proofread English content for conference publications.
• Oversee the program across digital platforms (abstract systems, mobile apps, virtual platforms, webcasting, recordings, voting).
• Manage the program onsite, including faculty interactions and last-minute changes.
• Plan and prioritize tasks efficiently under tight deadlines.

Conocimientos

Program management

Project coordination

Event planning

English proficiency

Herramientas

Microsoft Office

WordPress

CMS

Virtual event tools

Descripción del empleo

#LI-HYBRID

Why Kenes:

With over 60 years of expertise, Kenes Group is a global leader in creating and managing international conferences. As a Professional Conference Organizer (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME), we specialize in delivering world-class medical and scientific events that connect professionals, inspire collaboration, and drive progress. Our 250 team members work across the globe, combining creativity with precision to design experiences that matter. At Kenes, we value teamwork, personal growth, and work-life balance — building an environment where people can thrive both professionally and personally.

Job Summary:

Are you a detail-driven professional with a passion for global collaboration and managing high-level, content-rich programs? In this role you will play a key part in organizing and managing programs for leading international medical and scientific conferences – and other professional fields.

You will be part of a dedicated project team, working closely with scientific chairs and committees to guide complex programs from conception through execution. This includes coordinating all aspects of the program development, managing communication with clients, speakers, and participants, and overseeing related logistics.

This position is ideal for someone who wants to build expertise and long-term relationships with global stakeholders, and who thrives in a highly collaborative, fast-paced, and detail-oriented environment.

Responsibilities:

• Support the preparation and management of all aspects of the scientific program, including program proposals and submissions
• Manage communication and logistics for VIPs, committee members, and invited speakers, including program requirements, travel arrangements, and reimbursement approvals
• Coordinate scientific meetings with Congress Co-Chairs and committees
• Manage written communications and publications (promotional, print, and online) related to the program
• Create, edit, and proofread English content for conference publications
• Oversee the scientific program across digital platforms (e.g., abstract systems, mobile apps, virtual platforms, webcasting, recordings, voting), including updates and quality assurance
• Manage the program onsite, including faculty interactions, last-minute changes, and smooth event execution
• Plan and prioritize tasks efficiently while adhering to tight deadlines

Requirements & Experience:

• Minimum 2 years of professionalexperience in program management, project coordination or a similar event planning role (experience with scientific or medical conferences is a plus);
• Strong written and spoken English – Professional level;
• Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with additional software for program management, content platforms, CMS (WordPress, website back-office editing) and virtual/online event tools is an advantage
• Strong interpersonal and communication skills to interact with global stakeholders including scientific chairs, committees, speakers, and participants.

What we offer

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Hybrid model & Flexible working hours
• Extra remote working days / weeks
• Flexible remuneration: food, transportation, daycare
• Easy access by public transport (really close by a metro stop)
• Regular team events
• Refer a friend program