Association Manager

Kenes Group; Madrid; Presencial; EUR 40.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Professional development opportunities

Friendly team culture

Easy access by public transport

Descripción de la vacante

Kenes Group in Madrid is looking for an Association Manager to support the Board and manage the secretariat and operations of the association. The role requires strong administrative and organizational skills, and a degree is mandatory. Responsibilities include managing meetings, planning projects, and overseeing communications.

This position offers real opportunities for professional development and a friendly team culture focused on continual education. Ideal candidates should have 3–5 years of relevant experience and familiarity with digital tools.

Formación

• 3-5 years of experience in an administrative or project management role.
• Experience working with non-profit associations or NGOs is a plus.

Responsabilidades

• Manage the day-to-day activities and operations of the association.
• Coordinate and manage both virtual and in-person meetings.
• Support the Board, implement strategic plans and manage elections.
• Plan and deliver key projects and support congress coordination.
• Manage member communications and promotional activities.
• Support financial operations including budgeting and reporting.
• Oversee membership processes and database management.
• Work closely with Board members and stakeholders for collaboration.

Conocimientos

Administrative skills

Organizational skills

Communication skills

Digital tools proficiency

Educación

University degree or equivalent

Herramientas

WordPress

CRM system

Canva

Mailchimp

Elementor

Descripción del empleo

Why Kenes

At Kenes, we foster a family-like work environment within a global company. We understand the significance of work‑life balance and strive to create an atmosphere that supports personal well‑being and professional growth. We believe in empowering our employees with knowledge and skills that propel their careers forward. Join Kenes and embark on a rewarding journey where you’ll thrive both personally and professionally.

Job Summary

We are searching for an Association Manager to join our team. In this role you will support the Officers and Council and manage the secretariat, activities, and operations of the association in accordance with guidelines and objectives.

Responsibilities

The Association Manager is responsible for the overall administration and smooth operation of the society, supporting its strategic, operational, and business objectives.

• Administration & Operations: Manage the association’s day‑to‑day activities, stakeholder communication, documentation, and internal processes.
• Meeting & Board Management: Coordinate and manage virtual and in‑person meetings (Board, committees, General Assembly), including logistics, materials, minutes, and follow‑ups.
• Executive & Governance Support: Support the Board and Officers, implement strategic plans and policies, manage elections, governance processes, and key programs (e.g., grants, endorsements).
• Project & Event Management: Plan and deliver key projects, awards, grants, and support congress coordination with relevant stakeholders.
• Communications & Marketing: Manage member communications, newsletters, website, and social media; support branding, visibility, and promotional activities.
• Financial Coordination: Support financial operations including budgeting, invoicing, payments, reporting, and coordination with finance teams.
• Membership Management: Oversee membership processes, database management, renewals, engagement, and growth initiatives.
• Stakeholder Management: Work closely with Board members, partners, suppliers, and internal teams to ensure effective collaboration.

Qualifications

• University degree, or equivalent
• Working knowledge of online systems such as WordPress, CRM system.

Experience

• 3–5 years of experience in an administrative, Project Management, coordination role
• Experience working with non‑profit associations / NGOs – an advantage

Skills and Attributes

• Strong administrative and organizational skills, with the ability to manage multiple tasks simultaneously
• Tech‑savvy, with hands‑on experience using a variety of digital tools (e.g., Canva, Mailchimp, Elementor, and similar platforms)
• High level of commercial and financial awareness
• Well‑developed communication and interpersonal skills
• Good judgment, with the ability to work independently, proactively, and creatively
• Ability to build effective working relationships with a wide range of stakeholders, including international counterparts
• Discretion, diplomacy, and strong attention to detail

What we offer – Madrid

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Easy access by public transport (really close by a metro stop)