Scientific Coordination & Operations Intern (Part-time Internship)

Fundación Pasqual Maragall; Barcelona; Hybrid; EUR 3,348 - 6,696; Part time

Benefits offered by this job

Internship agreement with educational institution

Opportunity to gain experience in biomedical research

Job summary

Fundación Pasqual Maragall in Barcelona is looking for a motivated Scientific Coordination & Operations Intern to support the Scientific Coordination team with administrative, financial, and operational tasks. The role involves purchase order management, invoice tracking, and expense monitoring.

The ideal candidate should be enrolled in a Higher Vocational Training Programme and fluent in Catalan, Spanish, and English. A part-time schedule (15-20 hours per week) with a hybrid working model is offered.

Qualifications

• Currently enrolled in a Higher Vocational Training Programme (CFGS) in Administration and Finance or a related field.
• Fluent in Catalan, Spanish, and English.

Responsibilities

• Create, process, and monitor purchase orders in accordance with internal procedures.
• Receive, review, and track invoices and delivery notes.
• Register, classify, and validate invoices.
• Track expenses related to suppliers and purchases.
• Assist in generating information for financial reporting.

Skills

Organizational skills

Attention to detail

Basic accounting knowledge

Proficiency in Microsoft Excel

Teamwork

Education

Higher Vocational Training Programme (CFGS) in Administration and Finance

Job description

Scientific Coordination & Operations Intern

We are looking for a motivated student to join our Scientific Coordination Area as an intern.

Reporting directly to the Scientific Coordination team, the selected candidate will provide administrative and financial support to the department's daily operations, contributing to the efficient management of internal processes and ensuring effective coordination with multiple stakeholders across the organization.

Main Responsibilities

Procurement and Purchase Order Management

• Create, process and monitor purchase orders in accordance with internal procedures.
• Coordinate approvals and ensure proper documentation and follow-up with relevant departments.

Invoice and Delivery Note Management

• Receive, review and track invoices and delivery notes.
• Verify consistency between orders, deliveries and invoices.
• Support the resolution of administrative discrepancies and incidents.

Accounting Support

• Register, classify and validate invoices within the organization's accounting systems.
• Ensure data accuracy and compliance with established administrative deadlines.

Cost Monitoring and Financial Support

• Track expenses related to suppliers, purchases and services.
• Support budget monitoring and cost-control activities.
• Assist in generating information for financial follow-up and reporting purposes.

Requirements

• Currently enrolled in a Higher Vocational Training Programme (CFGS) in Administration and Finance or a related field.
• Fluent in Catalan, Spanish and English.

Skills and Competencies

• Strong organizational and planning skills.
• Excellent attention to detail and administrative accuracy.
• Basic knowledge of accounting and financial administration.
• Proficiency in Microsoft Excel and Office tools.
• Proactive attitude and willingness to learn.
• Ability to work both independently and as part of a team.

What We Offer

• Internship agreement with educational institution.
• Part-time schedule (15–20 hours per week).
• Hybrid working model (on-site and remote).
• Compensation according to the Foundation's internship policy.
• Workplace located in Barcelona.
• Opportunity to gain experience in a leading biomedical research institution with international impact.

How to Apply

Interested candidates should submit:

• CV/Resume

Applications should be sent to:

• [e-mail]

Subject: Scientific Coordination & Operations Intern