Recepcionist

Temporing; Molins de Rei; On-site; EUR 23,000 - 28,000; Full time

Benefits offered by this job

Temporary position

6 months duration

Job summary

Temporing is seeking a Receptionist for a leading software company in Barcelona. You will manage the main phone line, greet visitors, direct inquiries, and support daily office operations.

The role requires fluent Spanish and English (B2-C1), a high school diploma or relevant experience, and strong Excel skills. You will coordinate with suppliers, handle catering, and assist with events, invoices, and general admin. This is a 6-month temporary position with a dynamic work environment.

Qualifications

• Spanish fluent and English level B2-C1 as stated.
• High school diploma or relevant work experience required.
• Advanced Microsoft Excel skills.
• Strong organisational and multitasking abilities with attention to detail.
• Excellent communication and interpersonal skills.
• Independent, proactive, service-oriented attitude and vendor coordination experience.

Responsibilities

• Reception & Visitor Management: Manage main phone line, greet visitors, direct enquiries.
• Supplier Management: Coordinate with office suppliers and service providers.
• Office Supplies & Inventory: Monitor stock levels and coordinate orders.
• Catering Coordination: Organise office catering and vendor coordination for meetings.
• Invoice Review: Verify supplier invoices against services and orders.
• Office Events & Meetings: Coordinate events and logistical arrangements.
• Office Visits & Guest Coordination: Assist visiting colleagues with arrangements.
• General Administrative Support: Provide day-to-day admin support to keep the office running smoothly.

Skills

Spanish fluency

English B2-C1

Multitasking

Communication skills

Proactive attitude

Education

High school diploma or relevant work experience

Tools

Microsoft Excel

Job description

From Temporing we are looking for a Recepcionist for an important software company located in Barcelona.

Responsibilities

• Reception & Visitor Management: Manage the main telephone line, welcome visitors, handle incoming calls and direct enquiries to the appropriate departments.

• Supplier Management: Coordinate and liaise with office suppliers and service providers, ensuring smooth day-to-day operations.

• Office Supplies & Inventory: Monitor office supplies, manage stock levels and coordinate orders to ensure the availability of necessary materials.

• Catering Coordination: Organise office catering, liaise with catering vendors and coordinate food and beverage arrangements for meetings and other office activities.

• Invoice Review: Review supplier invoices, verify their accuracy and ensure they match agreed services and orders before processing.

• Office Events & Meetings: Coordinate office events, meetings and other internal activities, including catering and logistical arrangements.

• Office Visits & Guest Coordination: Welcome and assist colleagues visiting from other company offices, coordinating their office arrangements and ensuring a smooth and positive experience.

• General Administrative Support: Provide day-to-day administrative and operational support to ensure the office runs efficiently and professionally.

Requirements:

• Languages: Spanish fluent and English level B2-C1.

• High school diploma or relevant work experience

• Microsoft Excel: Advanced proficiency in Microsoft Excel.

• Strong organisational and multitasking skills, with excellent attention to detail.

• Excellent communication and interpersonal skills.

• A proactive, service-oriented attitude and the ability to work independently.

• Strong vendor management and coordination skills.

We offer:

• You will have the opportunity to join a company which is in a growing phase and are continuously looking for new candidates.

• Temporary position, with an estimated duration of 6 months.

• Working shift from 8/8.30 to 17/17.30h. from Monday to Friday.

• Gross anual salary: 25.000€