R&D Administrative Coordinator

EC International Group; Sant Cugat del Vallès; Presencial; EUR 25.000 - 31.000; Jornada completa

Descripción de la vacante

EC International Group is seeking an organized administrator to support the Europe R&D Centre with order handling, invoicing coordination, and customer record updates. You will liaise with project managers and factories to ensure accurate documentation and timely shipments.

The ideal candidate will have experience in admin roles, strong attention to detail, proficiency in Microsoft Office, and fluent French with good English (B2+). Spanish knowledge is a plus in this multilingual environment.

Formación

• Experience in an administrative environment.
• Thorough and detail-oriented attitude.
• Able to work independently and in a team.
• Proficient in Microsoft Office.
• Fluent in French.
• English knowledge at least B2 level.
• Spanish knowledge would be appreciated.

Responsabilidades

• Checking the consistency between customer orders and quotations.
• Creating internal orders in the company’s accounting software.
• Forwarding production orders to our factories and partners.
• Managing and monitoring requests for pro forma and advance invoices.
• Checking supplier order confirmations and monitoring delivery times.
• Providing customers with quality documentation.
• Creating, completing and updating customer records.
• Coordinating shipments with the logistics department during customer shutdown periods.
• Completing and updating the customer area.
• Updating all relevant project information in internal tools and documentation.
• Reporting any issues or blockers to the Project Manager responsible for the relevant file/project.

Conocimientos

Administrative experience

Attention to detail

Independent and team work

French (fluent)

English (B2)

Spanish (basic)

Herramientas

Microsoft Office

Descripción del empleo

EC International Group is seeking an organized administrator to support the Europe R&D Centre with order handling, invoicing coordination, and customer record updates. You will liaise with project managers and factories to ensure accurate documentation and timely shipments.

The ideal candidate will have experience in admin roles, strong attention to detail, proficiency in Microsoft Office, and fluent French with good English (B2+). Spanish knowledge is a plus in this multilingual environment.