Administrative Assistant – Sant Cugat Del Valles

EC International Group; Sant Cugat del Vallès; Presencial; EUR 25.000 - 31.000; Jornada completa

Descripción de la vacante

EC International Group is seeking an organized administrator to support the Europe R&D Centre with order handling, invoicing coordination, and customer record updates. You will liaise with project managers and factories to ensure accurate documentation and timely shipments.

The ideal candidate will have experience in admin roles, strong attention to detail, proficiency in Microsoft Office, and fluent French with good English (B2+). Spanish knowledge is a plus in this multilingual environment.

Formación

• Experience in an administrative environment.
• Thorough and detail-oriented attitude.
• Able to work independently and in a team.
• Proficient in Microsoft Office.
• Fluent in French.
• English knowledge at least B2 level.
• Spanish knowledge would be appreciated.

Responsabilidades

• Checking the consistency between customer orders and quotations.
• Creating internal orders in the company’s accounting software.
• Forwarding production orders to our factories and partners.
• Managing and monitoring requests for pro forma and advance invoices.
• Checking supplier order confirmations and monitoring delivery times.
• Providing customers with quality documentation.
• Creating, completing and updating customer records.
• Coordinating shipments with the logistics department during customer shutdown periods.
• Completing and updating the customer area.
• Updating all relevant project information in internal tools and documentation.
• Reporting any issues or blockers to the Project Manager responsible for the relevant file/project.

Conocimientos

Administrative experience

Attention to detail

Independent and team work

French (fluent)

English (B2)

Spanish (basic)

Herramientas

Microsoft Office

Descripción del empleo

Ready for a new challenge?

EC International Group is an international player specialising in the manufacture of prototypes and small-series parts in plastic and metal materials, serving the most demanding industrial sectors, including aerospace, defence and military, space and telecommunications, robotics, automotive, medical and energy.

EC International Group has several locations across Europe and Asia, including subsidiaries, research and development centres, sales offices and production sites.

Join a dynamic, fast-growing international industrial group at the forefront of advanced manufacturing technologies.

JOB DESCRIPTION

Reporting to the R&D Centre Director and working closely with Project Managers, your main responsibilities will include :

• Checking the consistency between customer orders and quotations.
• Creating internal orders in the company’s accounting software.
• Forwarding production orders to our factories and partners.
• Managing and monitoring requests for pro forma and advance invoices.
• Checking supplier order confirmations and monitoring delivery times.
• Providing customers with quality documentation.
• Creating, completing and updating customer records.
• Coordinating shipments with the logistics department during customer shutdown periods.
• Completing and updating the customer area.
• Updating all relevant project information in internal tools and documentation.
• Reporting any issues or blockers to the Project Manager responsible for the relevant file/project.

IDEAL PROFILE

You are the ideal candidate if :

• You have experience in an administrative environment (secretarial / accounting / sales).
• You are particularly thorough, enjoy working accurately and have a strong eye for detail.
• You are comfortable working independently as well as part of a team.
• You are proficient in using Microsoft Office.
• You have a fluent level of French.
• You have a good command of English (minimum B2 level required).
• Knowledge of Spanish would also be highly appreciated.

General Information

Salary : from 28 000 € gross annual salary

Departmen t: Europe R&D Centre

For more information: www.ec-international-group.com