Project Management - Client Onboarding Manager

Fundcraft; Gerona; On-site; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Fresh fruit & coffee

Ergonomic office

Professional growth

Job summary

Fundcraft is seeking an Client Onboarding Manager based in Girona to lead end-to-end onboarding and migration of venture capital funds onto our platform. You will own timelines, coordinate between clients and internal teams, and ensure data accuracy during migration, with a focus on fund accounting fundamentals and regulatory alignment.

You will guide the onboarding team, maintain trackers, and contribute to process improvements while staying aligned with clients’ expectations and deadlines.

Qualifications

• Strong project management and governance of onboarding projects.
• Experience coordinating across clients, operations and data migration teams.
• Solid understanding of the alternative investment fund industry and regulatory environment.
• Attention to detail in reviewing and validating migrated data.

Responsibilities

• Own end-to-end project management of onboarding and migration mandates from kick-off to go-live.
• Build, monitor and maintain project plans with timelines and milestones.
• Coordinate between clients, operations and data migration teams to keep migrations on schedule.
• Flag risks and escalate with recommended actions to Head of Onboarding.
• Set up funds' static data ensuring accuracy and conformity with source documents.
• Provide day-to-day guidance to onboarding team and maintain trackers.

Skills

Project mgmt

Stakeholder mgmt

Data migration

Fund accounting

Regulatory know-how

Attention to detail

Communication

AI mindset

Tools

Data migration tools

CRM systems

Fund accounting software

Job description

As an Client Onboarding Manager, you will play a key role in driving the successful onboarding and migration of venture capital funds onto fundcraft's platform. You will take ownership of end-to-end project management for a portfolio of onboarding mandates - monitoring and coordinating timelines and milestones, and acting as the primary point of contact and escalation point between clients, operations teams, and data migration teams. This role requires a strong understanding of the alternative investment fund industry and its regulatory environment, a solid grasp of fund accounting fundamentals, and sharp attention to detail to review, reconcile, and validate data migrated from clients' previous administrators. You will play a vital role in setting up funds' static data on the platform, ensuring data conformity and a clean foundation for ongoing fund operations. You will also provide guidance to team members supporting the mandate and contribute to the continuous improvement of the onboarding function’s process and client experience.

This position is based in Girona and reports directly to the Head of Client Solutions.

Key Responsibilities:

• Own end-to-end project management of portfolio of VC & private market fund onboarding and migration mandates, from kick-off through to go-live.
• Build, monitor and maintain project plans, tracking timelines, milestones and deliverables across all workstreams.
• Coordinate closely between clients, the operations and the data migration teams to keep migrations on schedule.
• Proactively flag risks, delays or blockers to timelines, and elevate to the Head of Onboarding with recommended actions.
• Act as a trusted point of contact for clients throughout the migration cycle, managing expectations and communications as key milestones.
• Set up and maintain funds' static data on the platform (fund and entity structure, share/interest classes, fee terms, key dates, service providers) ensuring accuracy and conformity with source documentation.
• Support and perform first-level checks and reconciliation of data migrated from the client's previous fund administrator in coordination with other teams.
• Maintain onboarding trackers, status reports and checklists, providing clear visibility to internal stakeholders and clients.
• Provide day-to-day guidance and quality review to the onboarding team members supporting your mandates, ensuring consistent standards across the team.
• Contribute to the continuous improvement of onboarding processes, templates and checklists.
• Feed onboarding timelines, capacity constraints and lessons learned into commercial discussions on prospective VC & private market fund migrations, in coordination with the Head of Onboarding.

Skills & Behaviours:

• Strong attention to detail, ensuring high diligence and accuracy when handling fund and investor data.
• Well organised, with genuine project management instincts - able to track multiple workstreams and deadlines in parallel.
• Quickly learns and adapts to new software, systems and processes. AI solution driven mindset
• Proactive and solution-oriented, comfortable raising issues early rather than letting them surface late.
• Clear communicator, able to coordinate effectively between clients and internal teams (operations, data migration, fund accounting).
• Confident In engaging with senior client stakeholders and internal leadership, comfortable representing the onboarding function externally.
• Sound, independent judgement; able to make and stand behind decisions, escalating only where truly necessary.
• Thrives in a collaborative environment, with a focus on shared team goals.
• and resilient under deadline pressure, typical of a migration project environment
• Corporate or investment fund legal experiences

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Work in a comfortable, ergonomic environment within our spacious, modern offices where you can enjoy daily fresh fruit and coffee!