Project Coordinator - Global Clinical Operations

ES06 (FCRS = ES006) Novartis Farmacéutica, S.A.; Barcelona; Híbrido; EUR 31.000 - 57.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working options

Insurance plans

Retirement plans

Wellbeing resources

Global recognition programs

Parental leave

Descripción de la vacante

Novartis Farmacéutica, S.A. in Barcelona seeks a Project Coordinator, Global Clinical Operations, to centralize information, coordinate meetings, and drive key initiatives across a global team.

You will support senior leaders and colleagues to ensure smooth delivery of operational activities and projects. The role emphasizes calendar management, report coordination, SharePoint administration, and participation in recruitment, onboarding, and budgeting tasks.

Formación

• Experience coordinating administrative, operational, or project-related activities.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills across global teams.

Responsabilidades

• Provide administrative and operational support to Global Clinical Operations leaders and teams.
• Manage complex calendars, meetings, correspondence, deadlines, and departmental activities.
• Coordinate, track, verify, and reconcile updates, reports, and business information.
• Organize meetings, events, presentations, agendas, and follow-up of action items.
• Support team communications, town halls, and collaboration platforms.
• Coordinate SharePoint administration and content maintenance.
• Support recruitment, onboarding, interview coordination, and talent discussions.
• Assist with financial and operational activities, including purchase orders, vendor onboarding, budgets, and timecards.

Conocimientos

Project coordination

Calendar management

Stakeholder management

Administrative support

Microsoft Office

SharePoint

Vendor onboarding

Time management

Communication

Documentation management

Herramientas

SharePoint

Microsoft Office

Descripción del empleo

Salary Range: €30,500.00 - €56,600.00 Job Description Summary #LI-Hybrid Please note that this role is based in our Barcelona Gran Via offices in Spain. Relocation Support: This role is based in Barcelona, Spain. Novartis is unable to offer relocation support. Please only apply if accessible. As Project Coordinator, Global Clinical Operations, you will serve as a central figure within the team, partnering closely with senior leaders and colleagues across a global organization to ensure the smooth delivery of operational and project activities. You will play a key role in coordinating information, communications, meetings, and initiatives that enable the team to operate effectively. Through your professionalism, responsiveness, and commitment to service excellence, you will help shape the department's reputation and the quality of support provided to stakeholders across Global Clinical Operations. This is an exciting opportunity for an organized and proactive professional to gain broad exposure to Global Clinical Operations while building project coordination, stakeholder engagement, and operational management skills in a complex, international environment.

Job Description Key Responsibilities

• Provide administrative and operational support to Global Clinical Operations leaders and teams.
• Manage complex calendars, meetings, correspondence, deadlines, and departmental administrative activities.
• Coordinate, track, verify, and reconcile functional updates, reports, and business information.
• Organize meetings, events, presentations, agendas, and follow-up of key action items.
• Support team communications, information-sharing initiatives, town halls, and collaboration platforms.
• Coordinate SharePoint administration, content maintenance, and continuous process improvements.
• Support recruitment, onboarding, interview coordination, talent discussions, and feedback consolidation.
• Assist with financial and operational activities, including purchase orders, vendor onboarding, budgets, and timecards.

Essential Requirements

• Experience coordinating administrative, operational, or project-related activities in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholder requests.
• Experience supporting meetings, calendars, presentations, events, and follow-up of action items.
• Excellent communication and interpersonal skills, with the ability to build strong relationships and deliver a high-quality service experience across global teams.
• Proficiency with Microsoft Office applications and collaboration tools, including document and information management platforms.
• Ability to work independently, exercise sound judgement, and proactively identify and resolve issues.
• Experience coordinating information, reports, or business updates with a high degree of accuracy and attention to detail.
• Experience supporting administrative, operational, or departmental processes in a professional environment.

Desirable Requirements

• Experience working in a pharmaceutical, healthcare, scientific, or other regulated environment.
• Curiosity about digital innovation and Artificial Intelligence applications, with a willingness to adopt new technologies and ways of working.

Benefits & Rewards

At Novartis, we’re committed to reimagining medicine together - and rewarding the people who make it happen. Expected Annual Base Salary Range for role: €30,500.00 - 56,600.00 EUR Annual The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically. In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters. The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave. Read our brochure to learn more about our global total rewards offering: https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process.

Commitment to Diversity and Inclusion / EEO

Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.

Skills Desired

Adaptability, AI Concepts, Collaboration, Communication, Customer Service, Database Management, Diversity Management, Executive Administrative Assistance, Generative AI, Knowledge Management, Microsoft Tools, Organizational Knowledge, Proactive Behavior, Process Improvements, Project Administration, Project Coordination, Scheduling, Service Excellence, SharePoint Management, Taking Initiative, Time Management, Verbal Communications, Workplace Organization, Written Communication Improving the lives of people living with disease takes more than innovative science. It takes a focus on the needs of people and a community committed to meeting them. It takes a team of people like you. Working together. Learning together. Thriving together. Discover how you can join us in changing people’s lives.