Project Assistant & Admin Support

Mysheetmusictranscriptions; Barcelona; Híbrido; EUR 27.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work 60/40

Flexible holidays

Mentorship and growth

Descripción de la vacante

Mysheetmusictranscriptions in Spain is seeking a Project Assistant & Admin Support to help coordinate and streamline large-scale B2B music projects. You’ll support project managers with filing, documentation, and internal workflows.

Responsibilities include organizing file systems, preparing guidelines, tracking progress with spreadsheets, and assisting with light administrative and creative tasks across teams. Proficiency in English, Spanish or Catalan is desired.

Formación

• Bachelor's degree in a related field is required.
• Experience in administrative or project coordination beneficial.
• Strong written communication and attention to detail essential.

Responsabilidades

• Coordinate large B2B music projects and MIDI production coordination.
• Organize client files and internal archives with structured folders.
• Prepare guidelines and explanatory materials for ongoing projects.

Conocimientos

Spreadsheet tools

Organizational skills

Written communication

Multitasking

Independent & collaborative

English/Spanish/Catalan

Educación

Bachelor's degree in Musicology/Cultural/Musical Management/Business Admin

Herramientas

Excel

Google Sheets

Canva

Project management tools

Descripción del empleo

My Sheet Music Transcriptions delivers high-quality digital music notation and transcription services globally. Since 2011, we’ve built a strong presence in the US, Canada, Australia, and Europe, serving musicians and companies worldwide.

Role Overview

We’re seeking a Project Assistant & Admin Support to help coordinate and streamline the execution of our large-scale B2B music projects. You’ll support project managers in organizing files, maintaining documentation, and ensuring the smooth operation of internal workflows.

Your main focus will be assisting with project management and organization tasks related to B2B projects, while also providing light administrative and creative support across teams when needed.

Key Responsibilities

Project Assistance & File Management

Support the management of large B2B music projects (e.g., MIDI production, transcription coordination).

Organize and maintain structured file systems for client projects and internal archives.

Assist in preparing documentation, guidelines, and explanatory materials for ongoing projects.

Help track project progress and deadlines using spreadsheets and project management tools.

Administrative Support

Create and maintain spreadsheets for process optimization, project tracking, and accounting calculations.

Compile and organize transcriber team work hours and assist in preparing monthly invoice calculations.

Support internal reporting and data validation for payments and project metrics.

Music-Related & Creative Tasks

Provide occasional support to the Customer Service team on B2C music and editorial projects.

Assist with cataloging and score organization tasks in collaboration with the Catalog and Content teams.

Support onboarding processes with documentation and light administrative assistance.

Collaborate with the Design and Content departments to create simple visual documents or layouts using Canva or similar tools.

Required Qualifications

Education & Experience

• Bachelor’s degree in Musicology, Cultural/Musical Management, Business Administration, or a related field.
• Prior experience in administrative or project coordination roles is a plus.

Technical Skills

Solid command of spreadsheet tools (Excel, Google Sheets).

Basic familiarity with digital music formats and file management.

Experience with project or task management tools is a plus.

Strong organizational and multitasking abilities.

Excellent written communication and attention to detail.

Proactive and curious mindset – eager to learn and explore new tools and methods.

Ability to work both independently and collaboratively.

Proficiency in English, Spanish or Catalan.

Benefits & Working Conditions

• Spanish work contract
• Hybrid work: 60% office / 40% remote (initial training 100% in-office)
• Flexible holidays
• Supportive learning environment – continuous guidance and mentorship to grow in the role

Why Join Us?

• Work at the intersection of music and technology
• Professional growth opportunities
• Impact the global music community

Required documents

• CV