Procurement & Tender Specialist – ICT & Contracts

UN Secretariat; Valencia; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

UN Secretariat in Valencia, Spain, seeks a Procurement Assistant to support the Procurement Division by reviewing requests, identifying suppliers, preparing tender documents, and analyzing offers to ensure best value. The role includes negotiating terms, finalizing purchase orders, and maintaining records in compliance with UN procedures.

The position requires a high school diploma with desirable CIPS Level 4, plus extensive experience in procurement, contracting, and data analysis, including

Formación

• Seven years of experience in procurement, contracting, administrative services, or contract administration.
• Five years with a first-level university degree.
• Two years of tender-exercises experience desirable.
• Experience with ICT procurement and ERP systems (SAP).
• Experience with e-tendering systems (Ariba).
• Experience in public sector procurement and data analysis for procurement/supply chain.

Responsabilidades

• Review and prioritize purchasing requests.
• Assist requisitioners with scope of work and service specifications.
• Propose cost-saving product substitutions.
• Identify and vet potential suppliers and conduct interviews as needed.
• Prepare tender documents (ITBs, RFPs, RFQs).
• Analyze bids and proposals to select the best supplier.
• Negotiate order terms and conditions under guidance.
• Finalize purchase orders and contracts for approval; prepare submissions for Contracts Committee.
• Resolve delivery issues and manage returns.
• Maintain procurement databases and inform stakeholders of contractual obligations.
• Assist with data collection, analysis, and reporting.
• Draft correspondence and supervise junior staff when applicable.

Conocimientos

Professionalism

Planning & Organizing

Client Orientation

Procurement policies

Financial rules

Data analysis

Negotiation

Contract administration

ERP & e-tendering

Educación

High school diploma

CIPS Level 4

Herramientas

SAP ERP

Ariba e-tendering

Descripción del empleo

UN Secretariat in Valencia, Spain, seeks a Procurement Assistant to support the Procurement Division by reviewing requests, identifying suppliers, preparing tender documents, and analyzing offers to ensure best value. The role includes negotiating terms, finalizing purchase orders, and maintaining records in compliance with UN procedures.

The position requires a high school diploma with desirable CIPS Level 4, plus extensive experience in procurement, contracting, and data analysis, including