Procurement & Accounting Assistant — Hybrid (Remote 6d/mo)

Aistech Space; Barcelona; Hybrid; EUR 29,000 - 36,000; Full time

Benefits offered by this job

Hybrid work

On-site gym

Paddle tennis

Fruit & coffee

23 vacation days

Job summary

Aistech Space, based in Sant Cugat (Barcelona), seeks a Purchasing and Accounting Assistant to bridge Purchasing, Accounting and Program Management. You will manage procurement cycles, 3-way matching, international shipping docs, and month-end closings as a backup to the main accountant.

The role requires 2–4 years in accounting/procurement, ERP exposure, strong Excel skills, and fluency in Spanish with good English. On-site with 6 remote days per month within a hybrid setup.

Qualifications

• Higher vocational training in Administration & Finance or a related degree.
• 2–4 years of experience in accounting, finance, or administrative procurement roles.
• Solid foundation in general accounting and cost accounting.
• Hands-on experience with ERPs/purchasing modules; A3 knowledge is a plus.
• Working knowledge of Incoterms (EXW, FOB, DDP), DUAs, and cross-border invoicing.
• Strong Excel skills and high attention to detail.

Responsibilities

• Manage internal purchasing module, process POs and track receptions.
• Perform 3-way matching (PO, delivery note, invoice) and resolve discrepancies.
• Oversee international shipping administration and customs documents.
• Coordinate with Program Management to schedule project payments and feed costs.
• Integrate purchasing transactions into general and analytical ledgers.
• Act as backup to main accountant during month-end closings and peak workloads.
• Maintain cross-functional communication to align with budgets.
• Document and update administrative procedures and manuals.

Skills

General accounting

Cost accounting

ERP experience

3-way matching

Excel

Supplier liaison

Invoicing

Incoterms

Spanish

English

Education

FP Grado Superior in Admin & Finance

Tools

A3 accounting software

Job description

Aistech Space, based in Sant Cugat (Barcelona), seeks a Purchasing and Accounting Assistant to bridge Purchasing, Accounting and Program Management. You will manage procurement cycles, 3-way matching, international shipping docs, and month-end closings as a backup to the main accountant.

The role requires 2–4 years in accounting/procurement, ERP exposure, strong Excel skills, and fluency in Spanish with good English. On-site with 6 remote days per month within a hybrid setup.