People Operations Administrator

EU031 Edelman Spain; Madrid; Híbrido; EUR 27.000 - 33.000; Jornada completa

Descripción de la vacante

Edelman Spain is seeking an HR Operations Specialist to join our Madrid team. This hands-on role supports the Spain People team across onboarding, contracts, payroll liaison, and employee lifecycle processes, ensuring accurate HR records and a high-quality employee experience.

Fluency in Spanish and English, strong organization and discretion are essential. The position offers a temporary contract via agency to cover paternity leave, with a hybrid work model (60% office, up to 40% remote) based

Formación

• 2–3 years of experience in an HR department, multinational or professional services environment.
• Strong English written and spoken communication.

Responsabilidades

• Manage onboarding and offboarding, hires, terminations and internal changes.
• Coordinate with local HR administration and payroll partner.
• Prepare and manage employment contracts, amendments, and related documentation.
• Support application of the collective bargaining agreement and internal policies.
• Respond to employee queries with timely, accurate HR support.
• Coordinate leave, working time adaptations, and other lifecycle processes.
• Support interns and trainees; maintain HR records with confidentiality.

Conocimientos

HR operations

HR administration

Employee lifecycle

Payroll coordination

Contract management

Bilingual English/Spanish

Herramientas

HRIS

Payroll software

Descripción del empleo

Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum. At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.

About the role

We are looking for an HR Operations Specialist to join a leading global communications agency working with some of the world’s most recognised brands and organisations. This is a hands-on HR role, ideal for someone with solid experience in HR administration, employee lifecycle processes and day-to-day people operations. The successful candidate will support the Spain People team across a broad range of HR activities, ensuring accuracy, consistency and a high-quality employee experience. The role requires strong organisational skills, attention to detail, good judgement and the ability to work confidently in both Spanish and English.

Key responsibilities

• Managing employee onboarding and offboarding processes, including hires, terminations and internal changes.
• Coordinating with the local HR administration and payroll partner.
• Preparing and managing employment contracts, contract amendments and related employee documentation.
• Supporting the application of the applicable collective bargaining agreement and internal policies.
• Responding to employee queries and providing clear, timely and accurate HR support.
• Coordinating maternity, paternity, reduced working hours, leaves of absence, working time adaptations and other employee lifecycle processes.
• Managing agreements with universities and supporting the follow-up of interns and trainees.
• Supporting the preparation and update of job descriptions.
• Monitoring working time records and supporting compliance with internal timekeeping processes.
• Supporting training coordination and the implementation of internal policies.
• Coordinating Health & Safety and Occupational Risk Prevention activities with the external prevention service provider.
• Supporting employee exits, dismissals, contract endings and exit interviews.
• Maintaining accurate HR records and ensuring confidentiality and data accuracy at all times.

What we are looking for

We are looking for someone with 2-3 years of experience in an HR department, preferably within a multinational or professional services environment, and a high level of English, both written and spoken. The ideal candidate will be highly organised, detail-oriented, proactive and reliable, with strong communication and interpersonal skills. They should be comfortable managing multiple priorities with autonomy, discretion and sound judgement, while bringing a positive attitude, service orientation and a collaborative mindset. Experience working with HR systems, documentation and administrative processes will also be important.

What we offer

We offer a temporary contract through an agency to cover a paternity leave, with an immediate start and a salary based on experience, around €30,000 gross per year. The role is based in our Madrid office at Paseo de la Castellana 163, 4th floor, with a hybrid working model of 60% office-based and up to 40% remote. Working hours are Monday to Thursday from 9:00 to 18:30, with a one-hour lunch break, and Friday from 9:00 to 14:30. During July and August, an intensive schedule applies from 9:00 to 15:00.

It started with one man’s passion to make an impact through stories… 70 years later, we are the world’s largest communications firm, which fosters an environment where people feel empowered to take the kind of bold action that makes careers, reshapes industries, and creates the unexpected. We are one global team, over 6,000 strong across 60 offices, grounded by our shared values. We promise an experience where our employees see that boldness is possibility, empathy is progress, and curiosity is momentum. Since Dan Edelman founded the firm in 1952, we have remained an independent, family-run business, and our culture is one that brings understanding, collaboration, and respect to our work and to each other.

Diversity, equity, inclusion, and belonging (DEIB) transform our colleagues, our clients, and our communities, and propel us forward as a company. At Edelman, we are in relentless pursuit of a fair and inspiring workplace that is respectful to all, reflects and represents the world in which we live, and fosters trust and collaboration. Each day and on each project, we strive to ensure that our colleagues feel a sense of true inclusion and belonging and can bring their best to their work— taking action and shaping impactful moments and movements within our company, on behalf of our clients, and within communities around the globe.

The relentless pursuit of excellence The freedom to be constantly curious The courage to do the right thing The commitment to positively impact society. We grow our people We invite and celebrate differences Our reputation is our brand We’re global, yet local We offer more than just a career – we offer a place to grow, make a meaningful impact, and help drive change alongside some of the brightest minds in the industry. Our culture is built on trust, innovation, and inclusivity, where unique perspectives are not only welcomed, but celebrated. At Edelman, your ambitions are supported, your voice matters and your work contributes to shaping the future of communications and clients’ business.