Payroll Specialist

SoftwareOne; Madrid; Híbrido; EUR 35.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Mentorship support

Recognition programs

Training opportunities

Descripción de la vacante

SoftwareOne is seeking a Payroll Specialist based in Madrid, Spain, to manage international payroll across Italy, Portugal, and Spain. This role includes managing employee records and coordinating with various departments to ensure compliance with labor laws.

We require a degree in Labour Relations or Human Resources, with 2–5 years of payroll experience. Successful candidates will possess excellent communication skills in Spanish and English, and will have experience in payroll systems. Join our diverse team and contribute to our global impact.

Formación

• 2–5 years of payroll experience in international environments.
• Experience with external payroll providers and internal stakeholder collaboration.
• Knowledge of payroll systems such as Sistema RED/SILTRA, AEAT.

Responsabilidades

• Manage payroll incidents, remuneration, and comply with applicable laws.
• Serve as point of contact for employee compensation inquiries.
• Handle employee records and coordinate with public authorities.

Conocimientos

Payroll management

Employee support

Labor compliance

International payroll experience

Cross-country coordination

Educación

Degree in Labour Relations or Human Resources

Herramientas

SUMMAR (LABOR)

SAP

Workday

Descripción del empleo

• Do you want to make an impact by managing international payroll and benefits across Italy, Portugal, and Spain in a collaborative, global environment?
• Are you interested in combining your hands‑on payroll expertise with employee support, compliance ownership, and close cross‑functional collaboration?
• keen to join a global IT company that strives to build a diverse and inclusive culture of equal opportunities?

Location: Madrid, Spain | Work arrangement: Hybrid | Contract type: Full-time | Visa status: Valid working visa for Spain | Language requirements: Fluent/professional Spanish and English, written and verbal

As our new Payroll Specialist, you will be working on an international scope for payroll and benefits. You will be responsible for payroll and corresponding benefits for Italy, Portugal and Spain, coordinating with different departments and teams at international level. In this role, you will combine hands‑on management of the internal payroll system with experience working with external payroll providers.

Key Responsibilities

• Record monthly payroll incidents (bonuses, overtime, one‑time payments), manage flexible remuneration and benefits in kind, and handle settlements, collective agreements, fines, tax penalties, and personal income tax.
• Employee support: Serve as the main point of contact for employee inquiries related to compensation, benefits, taxation, and deductions.
• Labor compliance: Ensure compliance with social security obligations, statutory payments, taxes, and employee‑related public administration requirements.
• Personnel administration: Manage employee records and contracts, handle registrations and terminations, oversee medical leave, sickness leave, and absences, and coordinate with relevant public authorities.
• Maintain and update the Personnel Department’s databases.
• Work closely with the Finance department to reconcile monthly payroll.

Job Requirements

• Degree in Labour Relations, Human Resources, or a related field.
• Proven experience in a payroll‑focused role (e.g. Payroll Specialist), performing functions similar to those described above in an operational, hands‑on environment.
• Experience managing end‑to‑end payroll processes across at least two countries in collaboration with internal stakeholders and/or external payroll providers.
• International payroll experience is required.
• Demonstrated experience managing payroll processes across different countries, including systems such as Sistema RED/SILTRA, AEAT, Segurança Social, AT, INPS or equivalent institutions in other countries.
• Typically, candidates successful in this role have gained around 2–5 years of relevant payroll experience in international environments. This role is particularly well suited to professionals who enjoy hands‑on payroll operations and are looking to further develop their international exposure in a collaborative global environment.
• Experience with payroll systems such as SUMMAR (LABOR), SDWORX (INTEGHRO), META4, A3NOM, SAP, or similar is a plus.
• Experience with Workday is an advantage.

What we offer:

• Global company culture: We defined our 6 core values through our company culture ( https://www.softwareone.com/en/our-story/our-values )
• A mentor who supports your successful start and is at your side with advice and action.
• President’s Club: Recognition awarded by leadership and your peers.
• Lifelong education: A variety of training and development opportunities.
• Hire to Grow: We optimize our internal structures and feedback culture constantly to be your Employer of Choice, today and in future.

Company description

SoftwareOne and Crayon have come together to form a global, AI‑powered software and cloud solutions provider with a bold vision for the future. With a footprint in over 70 countries and a diverse team of 13,000+ professionals, we offer unparalleled opportunities for talent to grow, make an impact, and shape the future of technology. At the heart of our business is our people. We empower our teams to work across borders, innovate fearlessly, and continuously develop their skills through world‑class learning and development programs. Whether you’re passionate about cloud, software, data, AI, or building meaningful client relationships, you’ll find a place to thrive here. Join us and be part of a purpose‑driven culture where your ideas matter, your growth is supported, and your career can go global.