Spanish Payroll Specialist

CloudPay; Barcelona; Hybrid; EUR 38,000 - 56,000; Full time

Benefits offered by this job

Calm app

Private Medical Insurance

EAP

WFH Allowance

Life Assurance

CloudPay NOW

Paid Volunteering days

Marriage Leave

Study Leave

Bereavement Leave

Job summary

CloudPay in Barcelona seeks a skilled Spanish Payroll Specialist to own the full payroll cycle, ensuring compliance with local laws, social security, and tax regulations.

You will collaborate with clients and internal teams to deliver accurate payroll services, maintain records, and support new client implementations. This role requires attention to detail and a proactive, data-driven mindset.

Qualifications

• Extensive hands-on experience managing end-to-end Spanish payroll processing.
• Deep understanding of Spanish payroll legislation, compliance, and statutory reporting requirements.
• Strong written and verbal communication skills in Spanish and English (minimum English level: B2).
• Proficiency with core business tools including Microsoft Excel, Word, email systems, and Google Apps.

Responsibilities

• Manage end-to-end payroll processing according to the monthly payroll calendar, ensuring compliance with Spanish legislation and deadlines.
• Collaborate with Operations to validate and reconcile payroll inputs and reports.
• Research and resolve payroll discrepancies prior to processing and review outputs for accuracy.
• Maintain payroll records and documentation for audits and compliance.
• Prepare and upload monthly payroll reports to the CloudPay platform.
• Handle Spanish Social Security submissions and tax declarations (AEAT models).
• Support payroll testing and parallel runs for client implementations or system changes.
• Coordinate with Implementation to transition new payroll accounts to the in-house team.

Skills

Payroll processing

Communication

Attention to detail

Independent planning

Team player

Tools

Microsoft Excel

Microsoft Word

Google Apps

SILTRA

CONTRAT@

CERTIFIC@

DELTA

Wolters Kluwer A3

SUMAR

Job description

Our Vision

To be the world's most trusted global payroll partner, simplifying pay for all employees.

About This Job Opportunity

Our Vision

To be the world's most trusted global payroll partner, simplifying pay for all employees.

Our Mission

Empowering global workforces with seamless, compliant, and innovative payroll and payment solutions, enabling businesses to thrive in a connected world.

Our People

Our fundamental beliefs at CloudPay are built on core values of professionalism, passion, empowerment, innovation, and teamwork. We value our employees and strive to create a great workplace where everyone is valued, heard, inspired, and encouraged to bring their authentic selves to work. We're committed to providing an excellent employee experience through fulfilling projects, empowerment to make a difference, and an environment that inspires innovation.

What Makes This Role Exciting

CloudPay is looking for a skilled and motivated Spanish Payroll Specialist to join our professional, friendly and supportive team in Barcelona. This is an exciting opportunity to take ownership of the full payroll cycle while ensuring compliance with all local labor laws, social security, and tax regulations.

We’re looking for someone who takes pride in accuracy, enjoys working with data, and strives for high-quality results. In this role, you’ll collaborate closely with clients and internal teams, playing a key part in delivering smooth and reliable payroll services. If you’re passionate about payroll, detail-oriented, and eager to grow with a forward-thinking company, we’d love to hear from you!

Main Responsibilities

• Manage end-to-end payroll processing according to the monthly payroll calendar, ensuring compliance with Spanish legislation and statutory deadlines
• Collaborate closely with Operations to validate and reconcile payroll inputs and reports, ensuring all data aligns with legal and client requirements
• Research and resolving payroll discrepancies prior to processing, and reviewing outputs to ensure accuracy
• Maintain payroll records and documentation for audit and compliance purposes
• Prepare and uploading monthly payroll reports to the CloudPay platform
• Manage all communications and submissions related to Spanish Social Security, including registrations, amendments, sick leave, and parental leave, via systems like SILTRA, CONTRAT@, CERTIFIC@, and DELTA
• Oversee monthly Social Security contribution submissions and addressing any issues that may delay payment
• Coordinate the calculation and timely submission of tax declarations to AEAT, including models 111, 216, 190, 296, and 345
• Support payroll testing and parallel runs for new client implementations or system changes
• Work in partnership with the Implementation team to ensure new payroll accounts are smoothly transitioned to the in-house team
• Contribute to setup and configuration validations to ensure all client information is complete and accurate for payroll delivery

Experience Needed For This Role

• Extensive hands-on experience managing end-to-end Spanish payroll processing
• Deep understanding of Spanish payroll legislation, compliance, and statutory reporting requirements
• Expertise in managing complex payroll components such as benefits-in-kind, flexible remuneration, stock options/RSUs, and non-resident employee scenarios
• Strong written and verbal communication skills in both Spanish and English (minimum English level: B2)
• Proficiency with core business tools, including Microsoft Excel, Word, email systems, and Google Apps
• Confident decision-making skills, a proactive approach to planning, and the ability to manage priorities independently
• Familiarity with Wolters Kluwer A3 software and SUMAR is a plus
• Exposure to international payroll environments is beneficial
• Willingness to attend the Barcelona office three times per month to support team collaboration

About You And Our Core Values

• Taking ownership, working with integrity and respect
• Being a team player is key to our culture
• Solution and customer focused
• Great initiative with the goal for excellence in achieving results
• Dedicated to developing and always looking for continuous improvements
• Be creative, be committed, be engaged and enjoy what you do

Spain Package And Benefits

• Competitive Salary
• Competitive vacation allowance
• Calm app
• Private Medical Insurance
• EAP
• Intensive Days
• Employee Referral Program
• WFH Allowance
• Life Assurance
• CloudPay NOW
• Paid Volunteering days
• Marriage Leave
• Study Leave
• Bereavement Leave

CloudPay is committed to being an equal opportunities employer.

The CloudPay culture is built upon on five core values, from which we develop our service, our technology and our business strategies. Our fundamental beliefs are a promise to our employees, customers and partners, built on the core values of professionalism, passion, empowerment, innovation, and teamwork.

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