Part-Time Finance & Administrative Coodinator

INDIBA Group; Sant Quirze del Vallès; Hybrid; EUR 21,000 - 33,000; Part time

Benefits offered by this job

Part-time contract

Permanent contract

Hybrid work model

Remuneration package

Fringe benefits

Multinational environment

Job summary

INDIBA Group in Sant Quirze del Vallés is seeking a Part-Time Finance & Administrative Coordinator to support day-to-day finance and administrative operations.

You will review expense reports in Concur, enter and reconcile transactions in QuickBooks, manage receipts, maintain records, and assist with audits while coordinating with U.S. teams as needed.

Qualifications

• Previous experience in Accounts Payable, bookkeeping, Finance administration or a similar role.
• Strong attention to detail, organization and follow-up skills.
• Professional proficiency in English.
• Ability to work independently and manage multiple priorities.
• Proficiency with Excel and standard business applications.
• Experience with QuickBooks and Concur is a plus.
• Familiarity with U.S. accounting/AP processes and working with U.S.-based teams is valued.

Responsibilities

• Review employee expense reports in Concur, ensuring compliance with company policies and supporting documentation.
• Enter and reconcile corporate credit card transactions and vendor bills in QuickBooks.
• Follow up on missing receipts, pending approvals and incomplete documentation.
• Maintain organized Finance records and support audit documentation when required.
• Track demo units, loaners and company equipment, following up on outstanding returns.

Skills

Accounts Payable

Bookkeeping

Finance administration

Excel

Independent worker

Multitasking

Education

Tools

Concur

QuickBooks

Job description

About Us

INDIBA, is a global medical device company in the field of Radiofrequency (RF) solutions for the physiotherapy, aesthetic and veterinary markets, and is known in the world for its scientific research performed in the last 40 years.

About Us

INDIBA, is a global medical device company in the field of Radiofrequency (RF) solutions for the physiotherapy, aesthetic and veterinary markets, and is known in the world for its scientific research performed in the last 40 years.

At INDIBA we believe we can contribute to the health and well-being of our patients by addressing new and growing needs offering treatments that will allow people to continue their lifestyle at an older age and animals too.

Revitalizing lives is what we do and what our research and development teams are working on to achieve daily.

What are we looking for?

We are seeking a highly organized and detail-oriented Part-Time Finance & Administrative Coordinator to support our day-to-day Finance and administrative operations.

We are looking for a proactive and dependable person with strong attention to detail, able to work independently and follow through on outstanding tasks.

Which will be your responsibilities?

• Review employee expense reports in Concur, ensuring compliance with company policies and supporting documentation.
• Enter and reconcile corporate credit card transactions and vendor bills in QuickBooks.
• Follow up on missing receipts, pending approvals and incomplete documentation.
• Maintain organized Finance records and support audit documentation when required.
• Track demo units, loaners and company equipment, following up on outstanding returns.
• Provide general Finance and administrative support to the team.

What do you need to be a successful candidate?

• Previous experience in Accounts Payable, bookkeeping, Finance administration or a similar role.
• Strong attention to detail, organization and follow-up skills.
• Professional proficiency in English.
• Ability to work independently and manage multiple priorities.
• Proficiency with Excel and standard business applications.
• Experience with QuickBooks and Concur is a plus.
• Familiarity with U.S. accounting/AP processes and working with U.S.-based teams is valued.

What we offer?

• Part-time and permanent contract.
• Location: Sant Quirze del Vallés.
• Hybrid work model.
• Attractive remuneration package.
• Fringe benefits.
• Multinational and flexible environment.