Finance & Administrative Assistant (Part-Time, Barcelona/Remote)

Quadrivia AI; Barcelona; Remote; EUR 17,000 - 25,000; Part time

Benefits offered by this job

Flexible working schedule

Work with international team

Hands-on role with meaningful duties

Job summary

Quadrivia AI, a health tech company, is hiring a Finance & Administrative Assistant to join an international team in a fully remote, part-time capacity (15 hours per week). You will work with Finance, Legal and Operations to keep financial and administrative processes running smoothly.

Requirements include 1–2 years of relevant experience, basic accounting knowledge, and fluency in Spanish with good English. Proactiveness and independence are valued in a flexible, hands-on role.

Qualifications

• 1–2 years of relevant experience.
• Basic accounting and bookkeeping knowledge.
• Proficiency in Excel or Google Sheets.
• Fluent Spanish and good working English.
• Strong organizational skills and attention to detail.
• Proactive, reliable and comfortable working independently.

Responsibilities

• Reconcile expenses, transactions and receipts.
• Manage invoices and supporting documentation.
• Support bookkeeping using Xero, Revolut and other tools.
• Track missing receipts and outstanding payments.
• Assist with general administrative and operational tasks.

Skills

Excel or Google Sheets

Fluent Spanish

Independent work

Attention to detail

Organizational skills

Proactive

1–2 years experience

Education

Accounting/Finance-related education

Tools

Xero

Revolut

Job description

Quadrivia is the health technology company behind Q, a comprehensive, controllable, and customizable assistant AI built by clinicians, for clinicians. Addressing the urgent shortage of healthcare professionals, Q provides real-time, personal, and reliable support for clinical tasks across the care continuum. Designed for providers, payers, and pharmaceutical companies, Q is easy to customise and integrates seamlessly into workflows, delivering precise assistance across the care spectrum.

At Quadrivia, we're transforming healthcare through AI to make it more accessible, efficient and affordable.We're looking for a proactive, detail-oriented Finance & Administrative Assistant to join our international team on a fully remote, part-time basis (15 hours/week).

Working closely with Finance, Legal and Operations, you'll help keep our financial and administrative processes running smoothly.

Key Responsibilities

• Reconcile expenses, transactions and receipts.
• Manage invoices and supporting documentation.
• Support bookkeeping using Xero, Revolut and other tools.
• Track missing receipts and outstanding payments.
• Assist with general administrative and operational tasks.

Required Skills

• Minimum 1-2 years of relevant experience.
• Basic accounting and bookkeeping knowledge.
• Proficiency in Excel or Google Sheets.
• Fluent Spanish and good working English.
• Strong organisational skills and attention to detail.
• Proactive, reliable and comfortable working independently.

Nice to Have Skills

• Experience with Xero, Revolut or similar platforms.
• Startup or international company experience.
• Education in accounting, finance or business administration.

What We Offer

• Flexible working schedule.
• Opportunity to work in an international healthcare AI company.
• Direct collaboration with Finance, Legal and Operations.
• A practical, hands-on role with meaningful responsibilities.