Operations & Office Coordinator

Total Specific Solutions Spain; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Interesting salary package

Bonus opportunities

Employee benefits policy

Dynamic team environment

Descripción de la vacante

A growing technological company in Madrid is seeking a versatile Operations & Office Coordinator. Responsibilities include managing events and daily office operations, providing administrative support to HR, and ensuring effective communication. Ideal candidates should have a higher education background, over 2 years of relevant experience, and proficiency in office tools like Word and Excel. Join a dynamic team and enjoy a challenging work environment with opportunities to grow.

Formación

• Minimum of 2 years of experience in administrative or coordination roles.
• Fluent in Spanish and good level of English.
• Ability to work autonomously and prioritize tasks.

Responsabilidades

• Manage offline and onsite events including webinars and team buildings.
• Oversee daily office operations and ensure a comfortable work environment.
• Support HR with onboarding, offboarding, and coordination of training.

Conocimientos

Planning and organization

Interpersonal skills

Proactive mentality

Office tools proficiency

Social media knowledge

Educación

Higher education (FPII) or university education

Herramientas

Word

Excel

PowerPoint

Outlook

Canva

Descripción del empleo

💫 Are you passionate about having everything under control, solving unforeseen events with a smile and being the engine that makes everything work? 💫

At Total Specific Solutions Spain we are looking for our next Operations & Office Coordinator: a versatile, decisive person, with a proactive mentality and a great desire to grow with us.

We are a growing technological company. We need someone to help us keep up the organizational pace as we continue to expand our business. We want that "centipede" who enjoys being the glue between people, processes and teams.

📋 What will you do on a daily basis?

1. Offline & Onsite Event Management

• End responsible of our biannual New Hires event.
• Build from the ground up quarterly online Spanish webinars to enable our companies to share knowledge and best practices.
• Support the organizer of our annual onsite Spanish Summit.
• Coordinate internal workshops, seminars and others to enhance specific skills within teams.

2. Office Management

• Central point and Madrid office and support to Jaén's office
• Supervise and coordinate the daily running of the office (food, materials, hardware, meeting space, suppliers, maintenance, etc.).
• Ensure that the working environment is comfortable, safe, productive and happy.
• Manage reception of visitors, mail, courier services and similar.

3. Internal Administrative and operations support

• Support to Human Resources in tasks such as onboarding, offboarding, coordination of training, team buildings and other welfare initiatives.
• Agenda Management and travel arrangements of our senior Portafolio Manager.
• Organization of internal meetings, trips and events like Team Buildings.
• Preparation of reports, presentations or documentation.
• Coordination of internal processes (communication flow, recurrent tasks, internal tools).

4. Communications Support

• Creation of visual assets such as email headers, event invitations, and presentation designs, ensuring consistency with brand guidelines.
• Creation of LinkedIn posts.
• Website management: updates of blog post and main data.
• Prepare, update, and standardize PowerPoint presentations to ensure high-quality, on-brand materials suitable for client presentations and events

🔎 What are we looking for in you?

• Higher education (FPII) or university education.
• Previous experience in administrative, coordination or similar roles (+2 years)
• Good planning, organization and time management skills.
• Ability to work autonomously and prioritize tasks.
• High level in office tools (Word, Excel, PowerPoint, Outlook)
• Basic knowledge of social media, posting and design tools like canva.
• Fluent in Spanish and a good level of English.
• Positive attitude, energy, interpersonal skills and a strong desire to add value.

✅ What do we offer you?

• A challenging and international environment with opportunities to actively cooperate and grow.
• Interesting salary package
• Bonus opportunities
• Full-time contract
• Employee benefits policy
• Joining a dynamic and growing team.

TSS Spain is the Spanish subsidiary of Total Specific Solutions (TSS), Europe's leading vertical market software (VMS) company serving diverse industries with 5,900 employees spread across 126 operating entities.

Since 2014, TSS has been the European platform of Canadian group Constellation Software Inc (TSX: CSU), Canada's largest software company with a market capitalization of over $35 billion. Constellation has been named the top strategic software acquirer by Corum Group for the past three years and has completed more than 600 M&A transactions over the past 25+ years. With more than 30,000 customers in 100 countries and a proven track record of steady growth, we are establishing a broad portfolio of software businesses to provide our customers and shareholders with exceptional returns.