Operations Coordinator

Anthesis Group; Barcelona; Presencial; EUR 32.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working

25 days holiday

Volunteer days off

Birthday day off

Descripción de la vacante

Revolt, part of Anthesis, is seeking an organised Operations Coordinator in Barcelona to support day-to-day agency operations across Client Services, Finance, Operations and People teams.

You will manage project setups, budgets, timelines and billing details, while contributing to process improvements and reporting. The role emphasizes accuracy, multi-tasking and collaboration in a fast-paced creative environment.

Formación

• Proven experience in operations, project coordination or project administration.
• Strong organisational skills with ability to manage multiple tasks and deadlines.
• Excellent attention to detail and problem-solving abilities.
• Strong communication and stakeholder management skills.
• Experience in a creative agency, consultancy or professional services is desirable.

Responsabilidades

• Coordinate project setup and job creation with Client Services and Project Finance.
• Maintain project information, budgets, timelines and billing details in internal systems.
• Support project administration and workflow management for clients and teams.
• Produce regular operational reports and dashboards for leadership.
• Support recruitment, onboarding and people operations as needed.
• Help with process improvements and operational best practices.

Conocimientos

Operations coordination

Project administration

Organisational skills

Communication skills

Stakeholder management

Creative agency experience

Descripción del empleo

Operations Coordinator

Department: Brand & Comms : Business Line Management

Employment Type: Fixed Term - Full Time

Location: Spain - Barcelona

Description

At Revolt we build brands the world wants more of.

Revolt is a global brand communications agency specialising in positive impact, working with major brands, fast‑growing businesses and NGOs.

Sat at the intersection of brand communications, impact and business, we help brands build their corporate reputations, brand equity and internal culture.

We operate like a hybrid between a strategy consultancy and a creative agency: intellectually rigorous, creatively ambitious, and values‑driven. Revolt is part of Anthesis, the world's leading specialist in sustainability, meaning everything we do is backed by substance and technical rigour.

We are looking for an organised and detail‑oriented Operations Coordinator to support the effective day‑to‑day running of the agency's operational functions. Acting as a key link between Client Services, Finance, Operations, and People teams, this role will ensure projects, systems, and business processes are managed efficiently and accurately.

The successful candidate will be highly organised, proactive, and comfortable managing multiple priorities within a fast‑paced creative environment.

This is a full‑time 6‑month fixed term contract (FTC).

Key Responsibilities

Project & Commercial Operations

• Coordinate project setup and job creation in collaboration with Client Services and Project Finance teams.
• Ensure project information, budgets, timelines, and billing details are accurately maintained within internal systems.
• Support Client Services and Finance teams with project administration and workflow management.
• Maintain project pipeline reporting and assist with revenue forecasting activities.
• Monitor Work in Progress (WIP) reports and support regular project review processes.
• Track project status and ensure key milestones and operational requirements are completed on time.
• Support invoice preparation and billing administration.
• Assist with project audit requirements and compliance processes.
• Support project profitability and utilisation reporting.
• Work with Client Services and Resourcing teams to improve project margins and overall financial performance.
• Identify opportunities for process improvement and support the implementation of operational best practices.
• Raise, manage, and track Purchase Orders (POs) across suppliers and vendors.

Reporting & Process Improvement

• Produce regular operational reports, dashboards, and business performance updates for leadership teams.
• Maintain accurate records across operational systems and databases.
• Document, review, and improve internal processes and workflows.
• Support operational projects and continuous business improvement initiatives.
• Provide support on ad‑hoc operational requests and projects across Anthesis.

Recruitment & People Operations

• Coordinate recruitment activities in partnership with Heads of Department and the People & Development team.
• Manage onboarding and offboarding processes for new starters and leavers.
• Support employee inductions and agency orientation programmes.
• Assist with performance review administration and training coordination.
• Support employee engagement initiatives and activities that contribute to a positive agency culture.

Skills, Knowledge & Expertise

• Proven experience in operations, project coordination, project administration, or a similar role.
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Experience supporting project administration, workflows, or business operations.Excellent attention to detail and problem‑solving abilities.
• Strong communication and stakeholder management skills.
• Confident working with reporting tools, spreadsheets, and business systems.
• Proactive, collaborative, and adaptable approach to work.
• Experience working within a creative agency, consultancy, or professional services environment is desirable.

Job Benefits

• Work within a highly motivated team in an innovative and rapidly growing global company
• Opportunity to have a direct impact and be a key part of the growth and development of the business and the team
• Competitive salary in line with experience and skills
• Competitive benefits including flexible working, 25 days holiday and two volunteering days off and the day off for your Birthday!
• Cooperative, supportive and open working atmosphere.