Office & Logistics Operations Specialist

JD.com Inc.; Madrid; On-site; EUR 28,000 - 42,000; Full time

Job summary

JD.com Inc. in Madrid seeks an organized administrator with procurement and vendor coordination experience to support daily operations of the office and warehouse.

The role involves handling supplies, managing service providers, and ensuring smooth administrative workflows across teams. The ideal candidate will have a bachelor's degree in logistics, supply chain, or business administration, plus versatile experience in office support and basic finance tasks.

Qualifications

• Bachelor's degree or above, preferably in logistics, supply chain management, business administration, or related fields.
• Familiarity with daily warehouse and office support processes; ability to handle supplier coordination, temporary staff management, and basic financial tasks independently.

Responsibilities

• Manage daily office administration including procurement of office, operational, and PPE supplies; supplier comparison; order placement and delivery follow-up.
• Coordinate with external service providers and government agencies; handle contracts, service quality monitoring, and issue resolution.
• Oversee asset and consumables lifecycle; reception, registration, inventory control, equipment maintenance; manage internal approvals and document archiving.
• Support financial processes: invoice verification, system entry, accruals, prepayments, collections write-offs; assist with expense reimbursement and budget tracking.

Skills

Procurement coordination

Vendor management

Administrative support

Education

Bachelor's degree in logistics/supply chain/business admin

Job description

JD.com Inc. in Madrid seeks an organized administrator with procurement and vendor coordination experience to support daily operations of the office and warehouse.

The role involves handling supplies, managing service providers, and ensuring smooth administrative workflows across teams. The ideal candidate will have a bachelor's degree in logistics, supply chain, or business administration, plus versatile experience in office support and basic finance tasks.