Office Coordinator (m/f/d)

Peek & Cloppenburg KG Wien; Madrid; Presencial; EUR 22.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Room to Grow

Start-Up Spirit

International Collaboration

On-site fitness room

Descripción de la vacante

Peek & Cloppenburg in Madrid is seeking an Accounting Support Assistant to join our design hub. You will support the Accounting team in day-to-day operations, focusing on invoice processing, approvals, and administrative tasks.

The role requires an educational background in commercial studies, a structured, reliable approach, and fluency in English and Spanish. You will also work with MS Office tools to sustain organized records and reporting.

Formación

• Completed a commercial apprenticeship or equivalent qualification.
• Structured, reliable and detail-oriented work style.
• Fluent in English and Spanish (written and spoken).
• Experience as an assistant or administrative role, ideally in accounting/finance.

Responsabilidades

• Support Accounting team in day-to-day operations with focus on invoice processing and administrative tasks.
• Review invoices, coordinate approvals, track payment deadlines and assist with internal topics.
• Office management tasks: correspondence, scheduling, filing, mail and organization.
• Coordinate appointments, take minutes and act as a key contact within Accounting.
• Prepare and maintain documents for internal reporting and assist with presentations.

Conocimientos

English

Spanish

Educación

Commercial apprenticeship

Herramientas

Outlook

Word

Excel

PowerPoint

Descripción del empleo

*There are two independent companies named Peek & Cloppenburg in Germany with their headquarters in Düsseldorf and Hamburg. This website refers to Peek & Cloppenburg B.V. & Co. KG, Düsseldorf, which stores can be found here .

Over 160 stores, 16,000 employees, 120 years’ experience: at the international fashion company Peek & Cloppenburg*, with its headquarters in Vienna and Düsseldorf, traditional family values meet a dynamic industry. For us, fashion isn’t just a product – it’s our common language. Here, you’re not just an employee – you become part of our community. A fashion community in which you can live doing what you love. Let’s create the future of retail. Together.

As an affiliated companyof Peek & Cloppenburg* B.V. & Co. KG Düsseldorf, JC Brand AG is at the heart of the group's new private label strategy. Together, we are creating a dynamic, creative private label organization that combines the brand DNA of Peek & Cloppenburg* Düsseldorf with fresh ideas, market trends, and entrepreneurial spirit.

*There are two independent companies Peek & Cloppenburg with their headquarters in Düsseldorf and Hamburg. This advertisement refers to the Düsseldorf group of companies, whose store locations you can find here: peek-cloppenburg.de/de/stores .

WHAT YOU WILL BE RESPONSIBLE FOR

Accounting Support: You support the Accounting team in day-to-day operations, with a strong focus on invoice processing, invoice control and administrative tasks.

Invoices & Approvals: You review incoming invoices, coordinate approval workflows, track payment deadlines and support internal stakeholders in invoice-related topics.

Office Management: You take care of classic assistant and office management tasks such as correspondence, scheduling, filing, incoming mail and general office organization.

Coordination & Communication: You coordinate appointments, prepare meetings, take minutes and act as a key contact for organizational topics within Accounting.

Documents & Reporting: You prepare and maintain documents for internal reporting, support the preparation of figures and assist with presentations and summaries.

WHAT WE ARE LOOKING FOR

Your Educational Background: You have completed a commercial apprenticeship or hold a comparable qualification that gives You a solid foundation for administrative and organizational tasks.

Your Strengths: You work in a structured, reliable, and detail-oriented way and keep a clear overview even when You handle several topics at the same time. You are confident in using MS Office, especially Outlook, Word, Excel, and PowerPoint, and enjoy working in a well-organized environment.

Your Profile: You bring experience from an assistant or administrative role, ideally in accounting, finance, or a related area. You are service-oriented, discreet, and communicative, and You enjoy working as part of a team. You are fluent in English and Spanish, both written and spoken.

WHAT WE OFFER

Room to Grow: Be part of an exciting new chapter from day one. In our Madrid design hub, your ideas and creativity will have a direct impact and help shape the future of our brand.

Start-Up Spirit, Strong Foundation: Experience the energy and flexibility of a start-up environment supported by the stability, structure, and reach of one of Europe’s leading fashion groups.

International Collaboration: Work with a diverse and inspiring team from across Europe, united by creativity, curiosity, and a shared passion for progress.

Work out on site: You have free access to the fitness room located in the building, perfect for fitting movement and energy boosts easily into your workday.