Occupancy Planner: Space Planning & Forecasting

Jones Lang LaSalle Incorporated; Madrid; On-site; EUR 46,000 - 66,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Madrid is seeking an Occupancy Planner to optimize space usage, understand workplace conditions, and project headcount by local business unit. You will ensure sites are aligned with client workplace standards and strategic space planning goals.

The role demands strong collaboration with site leaders, space policy knowledge, and proficient CAFM/IWMS data management. On-site work in Madrid is required, with opportunities to influence multiple campuses.

Qualifications

• Relationship building & customer service skills.
• Tactical planning & initiatives.
• Problem solving.
• Experience with activity-based working programs preferred.
• Strong verbal and written communication skills.
• Ability to deliver multiple projects simultaneously.
• Space planning experience including stacking / blocking & adjacency planning.
• CAFM / IWMS experience; Microsoft Office tools; AutoCAD skills preferred.

Responsibilities

• Support the development and delivery of Space Planning solutions in line with Property Strategies that meet the Business needs for space and / or changes to space allocations.
• Site level blocking, stacking, adjacency planning.
• Develop migration plans and sequencing of group-level and individual moves.
• Manage and maintain CAFM / IWMS data to ensure accuracy of reporting.
• Facilitate and/or resolve planning issues identified in the customer planning meetings with MAC team.
• Compilation of a tactical view (e.g. 24 months) of the specific campus to support the business needs.
• Integration of the tactical plan into the strategic forecast of business space requirements.
• Support the preparation of communications that assist the Business Reps / other involved parties to understand the proposed accommodation solutions including preparation of (‘to / from’) floor plans / stack plans, summarised data, spend approval documents, etc.
• Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions; Performs data accuracy audits.
• Collaborate on site-specific Planning Strategies with Senior Site Leadership and the Area Occupancy Planners.
• Service Request Response & Reporting: Support the implementation of MAC & additional space service requests. Ensure all assigned Service Requests are prioritised and accurately managed in the Service Request Module. Maintain detailed notes and summary information within the Service Request Module and provide a regular summary.
• Reporting
• Track and report actual seat demand versus projected seat demand at the building level. Reports the current supply and capacity, and forecasts inventory changes, site metrics, activity and opportunities.

Skills

Relationship building & customer

Tactical planning

Problem solving

Activity-based working knowledge

Verbal and written communication

Project management

Space planning (stacking / adjacency)

Tools

AutoCAD

Microsoft Office

CAFM/IWMS

Job description

Jones Lang LaSalle Incorporated in Madrid is seeking an Occupancy Planner to optimize space usage, understand workplace conditions, and project headcount by local business unit. You will ensure sites are aligned with client workplace standards and strategic space planning goals.

The role demands strong collaboration with site leaders, space policy knowledge, and proficient CAFM/IWMS data management. On-site work in Madrid is required, with opportunities to influence multiple campuses.