MICE & Sports Events Project Manager — Hybrid Spain

W2m World2meet; Bilbao; Hybrid; EUR 45,000 - 70,000; Full time

Benefits offered by this job

Hybrid working model

Birthday off

Travel and hotel discounts

Permanent contract

Job summary

W2M World2meet is seeking a seasoned MICE and Sports Events Project Manager to design and deliver outstanding experiences across Spain. You will lead end-to-end development, from client briefings to creative proposals and flawless execution, coordinating hotels, venues, and partners while ensuring exceptional service.

The role requires strong negotiation with suppliers, extensive Spain knowledge, and proficiency with Amadeus Selling Connect, Outlook, Teams, Planner, SharePoint, and Office tools.

Qualifications

• 3+ years of experience in DMC, MICE, Events or Corporate Travel project management.
• Experience creating and presenting proposals for corporate events, incentives, meetings or sports events.
• Strong negotiation and contracting experience with suppliers and venues.
• Excellent destination and supplier knowledge within Spain.
• Experience sourcing unique and unconventional event venues.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent client communication and relationship management skills.
• Proactive, solution-oriented mindset with strong decision-making capabilities.
• Ability to work effectively under pressure and tight deadlines.
• Advanced knowledge of Amadeus Selling Connect, including pricing, ticketing, reissues, group bookings, queues, Smart Flows, Smart Trigger, and Quality Monitor.
• Proficiency in Microsoft Outlook, Teams, Planner, SharePoint, OneDrive, Excel, Word, and PowerPoint.
• English and French level C1 (spoken and written).
• Availability to travel.

Responsibilities

• Develop innovative and high-level proposals for MICE and Sports Events clients.
• Manage projects from initial briefing through execution and final delivery.
• Coordinate all stakeholders involved in each project, ensuring smooth communication and alignment.
• Source and negotiate with hotels, venues, DMC suppliers, transportation providers, and event partners.
• Analyze and negotiate contracts, booking conditions, payment schedules, cancellation terms, and operational deadlines.
• Identify and secure unique and exclusive venues across Spain, tailored to client objectives and brand strategy.
• Conduct strategic pricing analysis to deliver the best quality-price ratio and alternative solutions for clients.
• Ensure high service standards, attention to detail, and client satisfaction throughout the project lifecycle.
• Lead onsite operations when required and oversee successful event execution.
• Work within productivity, efficiency, and KPI frameworks established by the DMC Cities unit and W2M.

Skills

Proposal development

Project management

Negotiation

Client communication

Vendor management

Organizational skills

Travel industry knowledge

Amadeus Selling Connect

Tools

Microsoft Outlook

Teams

Planner

SharePoint

OneDrive

Excel

Word

PowerPoint

Amadeus Selling Connect

Job description

W2M World2meet is seeking a seasoned MICE and Sports Events Project Manager to design and deliver outstanding experiences across Spain. You will lead end-to-end development, from client briefings to creative proposals and flawless execution, coordinating hotels, venues, and partners while ensuring exceptional service.

The role requires strong negotiation with suppliers, extensive Spain knowledge, and proficiency with Amadeus Selling Connect, Outlook, Teams, Planner, SharePoint, and Office tools.