Life Sciences Admin & Travel Coordinator

Barcelona Supercomputing Center; Barcelona; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Restaurant tickets

Private health insurance

Relocation support

Job summary

Barcelona Supercomputing Center (BSC-CNS) in Barcelona invites applications for a Life Sciences Department Assistant. The role provides essential support to Group Leaders and staff, coordinating logistics and day-to-day administration across the Life Sciences Department.

We offer a full-time 35h/week contract, a stimulating environment with state-of-the-art infrastructure and opportunities to collaborate across teams. Starting date ASAP; closing date 25 October 2026.

Qualifications

• University degree level or equivalent professional experience.
• Knowledge of IT tools: SAP and Office Suite.
• Experience in travel management (reservations, communication with travel agencies, etc.)
• Minimum 1 year in a similar position
• Knowledge of academic environment
• Excellent written and verbal communication skills in English and Spanish. Catalan will be a plus.

Responsibilities

• Department administration: Implement, write, and update departmental procedures, follow-up documentation, maintain internal mailing lists, and assist with publication updates on the website.
• Onboarding/Offboarding: Assist with onboarding, and offboarding workflows, including welcome communications, hotdesk management, resource allocation (laptops, equipment re-assignment).
• Financial & HR Monitoring: Support HR and finance tracking for departmental groups, participating in follow-up meetings with Group Leaders.
• Travel Management: Manage complete travel logistics (flights, reservations, conference registrations) and financial closure in SAP for PIs and invited guests/speakers.
• Event & Visitor Coordination: Organize Department seminars, workshops, and project meetings, including speaker logistics and visitor reception management.
• Office & Space Management: Handle day-to-day office needs, including office supplies and internal administrative requests.

Skills

Travel management

English proficiency

Spanish proficiency

Proactive

Communication

Education

University degree or equivalent experience

Tools

SAP

Office Suite

Job description

Barcelona Supercomputing Center (BSC-CNS) in Barcelona invites applications for a Life Sciences Department Assistant. The role provides essential support to Group Leaders and staff, coordinating logistics and day-to-day administration across the Life Sciences Department.

We offer a full-time 35h/week contract, a stimulating environment with state-of-the-art infrastructure and opportunities to collaborate across teams. Starting date ASAP; closing date 25 October 2026.