Information and Documentation Management Specialist

Airbus Defence and Space; Getafe; Híbrido; EUR 32.000 - 46.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Health insurance

Life insurance

Employee stock options

Retirement plan

Free canteen

Descripción de la vacante

Airbus Defence and Space in Getafe, Madrid, is seeking an Information and Documentation Management Specialist to oversee order placement, supplier coordination, and subcontracting records across the enterprise.

You will ensure accurate documentation, monitor delivery notes, and support IOS approvals in C&B, while coordinating with GESUB and MAXIMO for subcontracted sites. A professional with SAP logistics experience and strong communication in English and Spanish is needed.

Formación

• Strong communication skills in English and Spanish.
• Proficient with Google Suite and shared folder structures.
• Logistics and purchase order management experience using SAP.

Responsabilidades

• Generate the DDDs and route to subcontracting to activate the order request process for WUs; IOS prepares information, negotiates with suppliers, and registers WUs.
• Monitor and record the entire order placement process from interfaces to PO release; ensure internal registration in the established format.
• Receive and validate delivery notes and DANs with IOS inputs and feedback.
• Prepare information for IOS approval in C&B.
• Manage delegation of actions in GESUB for subcontracted personnel registration and renewal.
• Create and follow MAXIMO for subcontracted site assignments.
• Monitor laboratory equipment shipments across iterations to meet engineering schedules.
• Approve access requests to shared folders and manage domain subscriptions.
• Follow up domain budget consumption and delta budget needs.

Conocimientos

Communication skills

Negotiation

Attention to detail

Herramientas

Google Suite

SAP

Descripción del empleo

An opportunity for an Information and Documentation Management Specialist has arisen within Airbus Defence and Space, Getafe (Madrid).

Responsibilities

• Generate the DDDs and send them to subcontracting to activate the order request process for said WUs. Previously, the IOS will prepare all the necessary information to place orders, negotiate with suppliers, identify and register the WUs.
• Take charge of monitoring and recording the entire order placement process between the different organizations until the release of the purchase order. Registering internally properly and in a previously established format, all the identifiers of each of the steps until the release of the purchase order.
• Receive the delivery notes and DANs from the subcontractor companies and review their validity with the information provided by the IOS at the beginning of the process and its feedback regarding the achievement of the objectives of said delivery note.
• Prepare the information for the approval process to be carried out by the IOS in C&B.
• It would have delegated the actions to be carried out in GESUB for the registration and removal of subcontracted personnel and the management of subcontracting services during the year, as well as renewing them at the end of the year.
• It will be in charge of the creation and follow-up of the MAXIMO for the assignment of the subcontracted sites.

Laboratory Equipment Monitoring

• Due to the high volume of laboratory equipment within the Domain, rigorous tracking of supplier shipments and receipts across all development iterations is critical to meet our engineering schedule.

Other Administrative Tasks

• In charge of approving the requests for access to shared folders.
• In charge of unsubscribing from shared folders people who unsubscribe from the domain.
• In charge of the follow up activities of the domain budget consumption and delta budget needs.
• Also the management of the tickets of the infrastructure management tools, such as MyITSM or ARSI (SW tools) of the IT groups.

Skills

• Excellent verbal and written communications skills: negotiation English, Spanish.
• Advance usage of Collaboration Tools, i.e. Google Suite and Shared Folder structures.
• Logistic and purchase order management in SAP.
• Reliability and ability to pay attention to detail.

Benefits

• Vacation days plus additional days-off throughout the year.
• Attractive salary.
• Hybrid model of working when possible.
• Collective transport service subject to working calendar/home location.
• Benefits such as life insurance, health insurance, employee stock options, retirement plan, or study grants.
• On-site facilities (among others): free canteen, kindergarten, medical office.
• Possibility to collaborate in different social and corporate social responsibility initiatives.
• Excellent upskilling opportunities and great development prospects in a multicultural environment.
• Option to access special rates in products & benefits.

The role requires awareness of potential compliance risks and a commitment to act with integrity.

Company: Airbus Defence and Space SAU
Employment Type: Permanent
Experience Level: Professional
Job Family: Administration / Documentation

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process.