Information and Documentation Management Specialist

Airbus; Madrid; Presencial; EUR 42.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid model of working when possible

On-site canteen facilities

Health insurance

Descripción de la vacante

Airbus Defence and Space, Getafe (Madrid), seeks an Information and Documentation Management Specialist to oversee order placement, subcontracting, and budget tracking. You will monitor supplier shipments, prepare approval materials, and manage access to shared folders and domain tickets.

The role requires strong English and Spanish communication, plus proficiency with SAP, Google Suite, and MAXIMO for subcontracted sites. On-site work in Getafe with hybrid options where possible.

Formación

• Excellent verbal and written communications in English and Spanish.
• Advanced usage of collaboration tools (Google Suite) and shared folder structures.
• Logistics and purchase order management experience in SAP.
• Reliability and strong attention to detail.

Responsabilidades

• Generate DDDs and send them to subcontracting to activate order requests.
• Monitor and record the entire order placement process until the purchase order release.
• Prepare information for IOS approval in C&B.
• Create and follow up MAXIMO for subcontracted sites assignment.
• Track laboratory equipment shipments and receipts across development iterations.
• Approve access to shared folders and manage subscriptions.
• Oversee domain budget consumption and delta budget needs.
• Manage tickets in IT infrastructure tools (MyITSM or ARSI).

Conocimientos

Verbal & written communication

English & Spanish

Logistics & PO management

Attention to detail

Herramientas

SAP

Google Suite

Descripción del empleo

## Information and Documentation Management SpecialistApplylocations: Getafe Areatime type: Full timeposted on: Posted Todayjob requisition id: JR10422654****Job Description:****An opportunity for an **Information and Documentation Management Specialist** has arisen within Airbus Defence and Space, Getafe (Madrid). **RESPONSIBILITIES****Outsourcing*** Generate the DDDs and send them to subcontracting to activate the order request process for said WUs. Previously, the IOS will prepare all the necessary information to place orders, negotiate with suppliers, identify and register the WUs.* Take charge of monitoring and recording the entire order placement process between the different organizations until the release of the purchase order. Registering internally properly and in a previously established format, all the identifiers of each of the steps until the release of the purchase order.* Receive the delivery notes and DANs from the subcontractor companies and review their validity with the information provided by the IOS at the beginning of the process and its feedback regarding the achievement of the objectives of said delivery note.* Prepare the information for the approval process to be carried out by the IOS in C&B* It would have delegated the actions to be carried out in GESUB for the registration and removal of subcontracted personnel and the management of subcontracting services during the year, as well as renewing them at the end of the year.* It will be in charge of the creation and follow-up of the MAXIMO for the assignment of the subcontracted sites.**Laboratory equipment monitoring*** Due to the high volume of laboratory equipment within the Domain, rigorous tracking of supplier shipments and receipts across all development iterations is critical to meet our engineering schedule**Other administrative tasks*** It will be in charge of approving the requests for access to shared folders* It will be in charge of unsubscribing from shared folders the people who unsubscribe from the domain* It will be in charge of the follow up activities of the domain budget consumption and delta budget needs.* It will also have delegated the management of the tickets of the infrastructure management tools, such as MyITSM or ARSI (SW tools) of the IT groups. --> ¿sigue siendo aplicable?**SKILLS**Is your profile aligned to the following list of skills? Apply! We are looking forward to know you:* Excellent verbal and written communications skills: negotiation English, Spanish;* Advance usage of Collaboration Tools, i.e Google Suite and Shared Folder structures* Logistic and purchase order management in SAP* Reliability and ability to pay attention to detail**WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE?**At Airbus we are focused on our employees and their welfare. Take a look at some of our social benefits:* Vacation days plus additional days-off along the year.* Attractive salary.* Hybrid model of working when possible.* Collective transport service subject to working calendar/home location.* Benefits such as life insurance, health insurance, employee stock options, retirement plan, or study grants.* On-site facilities (among others): free canteen, kindergarten, medical office.* Possibility to collaborate in different social and corporate social responsibility initiatives.* Excellent upskilling opportunities and great development prospects in a multicultural environment.* Option to access special rates in products & benefits.#MYCYMThis job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.********Company:********Airbus Defence and Space SAU**Employment Type:**Permanent-------**Experience Level:**Professional**Job Family:**Administration / Documentation By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].