Global Distribution Expert

Galenicum; Madrid; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance coverage

Flexible schedule

Galenicum Laude training

Subsidized meals

Gym discounts

Buddy program

Job summary

Galenicum in Madrid is seeking a Global Distribution Expert to join our Supply Chain Team. You will manage international shipments, handle customs compliance, and oversee costs and ERP data in SAP S/4HANA.

We value English and Spanish fluency, a Bachelor’s degree in a related field, and 2–4 years of experience in regulated industries. This role offers a dynamic environment, learning opportunities, and a flexible, modern workplace.

Qualifications

• 2–4 years of experience in operational customs management
• Experience in international transport coordination in regulated industries preferred
• Excellent level of English and Spanish (spoken and written)
• Bachelor’s degree in International Trade, Logistics, ADE or related field

Responsibilities

• Manage import and export documentation and ensure compliance with trade, local, and customs regulations
• Serve as daily contact for customs brokers and resolve clearance issues
• Coordinate and track daily international shipments for pharma and non-pharma lines
• Log logistics costs and audit carrier invoices in SAP S/4HANA
• Analyze KPI data and drive operational improvements
• Lead process automation and AI initiatives with IT/engineering teams

Skills

Operational customs management

Import/Export processes

International transport coordination

SAP S/4HANA expertise

Analytical thinking

Education

Bachelor’s degree in International Trade, Logistics, Business Administration (ADE)

Tools

SAP S/4HANA

Microsoft Office

Job description

BELIEVE IN LIFE. Join a company that takes you further!

Galenicum is one of the fastest growing companies in the pharmaceutical sector! We are enthusiastic about life, devoting our talent and effort to providing high-quality affordable pharmaceuticals worldwide.

People are the key to our present and future success, so we carefully select candidates that meet the requirements for each position, however most importantly, who also fit with our cultural DNA and values.

Here’s the lowdown on what your role will actually look like (spoiler alert: it’s awesome!)

We are looking for a Global Distribution Expert to join our Supply Chain Team!

What you'll be rocking:

Operational Customs Management (Import / Export):

• Manage and process import and export documentation, ensuring every transaction complies with trade, local, and customs regulations.
• Serve as the daily point of contact for customs brokers, resolve clearance issues, verify correct Harmonized Tariff Schedule (HTS) classifications, and ensure error-free issuance of certificates of origin.

International Freight Coordination (Pharma & Non-Pharma):

• Coordinate and track daily international shipments of finished products and raw materials for both pharmaceutical and non-pharmaceutical lines.
• Guarantee strict compliance with regulatory and quality requirements (GDP guidelines), closely monitoring cold chain maintenance and managing transport incidents through deviations or CAPAs.

Cost Recording & ERP Management (SAP S/4HANA):

• Timely log logistics costs, duties, and freight fees into SAP, ensuring the quality and accuracy of the department's master data.
• Audit carrier and customs broker invoices, controlling rate variances against agreed tariffs to support budget management.

Logistics Operations KPI Analysis:

• Extract operational data and build regular performance reports (clearance lead times, carrier reliability, customs holds, and distribution costs).
• Analyze KPI deviations to identify bottlenecks and drive actionable operational improvements.

Continuous Improvement Projects (Process Automation & AI):

• Act as a technical subject-matter expert in departmental projects focused on workflow optimization and the digitization of repetitive tasks.
• Collaborate with IT and engineering teams to deploy technology tools and Artificial Intelligence (AI) solutions for customs process automation, predictive analytics, and transport monitoring.

What you bring to the table:

• Minimum 2–4 years of experience in operational customs management and import/export processes. Experience in the Pharmaceutical, Chemical, or Healthcare sectors is preferred.
• Experience in international transport coordination, with a background in the Pharmaceutical, Chemical, or highly regulated industries being strongly preferred.
• Advanced proficiency in Microsoft Office and expert knowledge of SAP S/4HANA or similar ERP systems.

Educational milestone:

• Bachelor’s degree in International Trade, Logistics, Business Administration (ADE), or an equivalent technical field.
• Excellent level of English and Spanish, spoken and written.

Your key superpowers:

• Agility and Adaptability in handling unexpected logistical challenges
• Analytical Thinking with a strong problem-solving focus
• Teamwork and Solution-Orientedmindset
• Effective Communication with suppliers and internal stakeholders

What makes Galenicum a top-tier workplace?

• A challenging company, and a dynamic team to work with.
• A flexible schedule to match your preferences and workload.
• A training offer to learn beyond your job with a broad set of topics: Galenicum Laude.
• Health insurance coverage to feel cared.
• Food to keep your energy up. Subsidized meals in our Galenicum SAG Cantina.
• Gym to help you maintain a healthy lifestyle. Discounted fees in Urban Sports
• And, very important! A Buddy to help you land smoothly in our company since day 1.

We’re looking for someone who works hard, plays hard, and laughs harder. Sound like you?