HR Operations Specialist

Crystalia Glass LLC; España; Remote; EUR 53,000 - 80,000; Full time

Benefits offered by this job

Fully remote work

Competitive pay

Paid vacation days

Sick leave

US market exposure

Growth opportunities

Job summary

Crystalia Glass LLC is seeking an organized HR Operations Specialist (Russian & English) to manage day-to-day HR administrative tasks, keep accurate employee data, oversee time tracking, support payroll preparation, and lead internal HR communications in a fully remote setup. The role requires 2+ years of HR experience, a Bachelor's degree in HR or Business Administration, and fluent English and Russian.

This position offers remote work flexibility and opportunities to engage with US market

Qualifications

• 2+ years in HR admin/HR operations or payroll support.
• Experience maintaining employee data and time-tracking workflows.
• Strong written and verbal communication in English and Russian.

Responsibilities

• Maintain HR records and employee data in HRIS.
• Track hours and manage time tracking discrepancies.
• Support payroll data preparation and reconciliation.
• Draft internal HR communications and updates.
• Prepare HR reports and optimize workflows.

Skills

HR operations

Payroll support

Attention to detail

Remote work

Education

Bachelor's degree in HR or Business Administration

Tools

Workable

Uattend

Google Workspace / Excel

ClickUp

Asana

Job description

We are looking for an organized, detail-oriented, and reliable HR Operations Specialist (russian & english) to join our team. In this role, you will be responsible for ensuring smooth day-to-day HR administrative operations, maintaining clean employee data, managing time tracking, supporting payroll preparation, and leading internal HR communications.

Employment Type

• Full-time 8.30 am - 5 pm, NY (EST zone) non flexible
• Remote work
• B2B contract (sole proprietorship status or corporate entity)

Key Responsibilities

• Employee Lifecycle & Records Administration:
  • Maintain accurate and up-to-date employee profiles and documentation in our HR system (Workable).
  • Support administrative processes across the entire employee lifecycle (onboarding, internal transfers, terminations, and status changes).
  • Ensure document compliance and structured digital archiving.
• Time Tracking & Attendance:
  • Track and monitor working hours, absences, and leave records via Uattend.
  • Coordinate with department managers and employees to resolve any time tracking or timesheet discrepancies.
• Payroll Preparation Support:
  • Consolidate and prepare monthly/bi-weekly payroll input data (working hours, leaves, status updates) for the Finance/Payroll team.
  • Help resolve payroll-related data discrepancies to ensure accurate and timely processing.
• Internal HR Communications:
  • Draft and distribute clear, timely company-wide announcements on HR policies, procedural updates, organizational changes, and lifecycle events.
  • Serve as a reliable point of contact for employee inquiries regarding HR procedures.
• HR Reporting & Process Optimization:
  • Maintain HR operational databases and prepare periodic HR reports.
  • Assist in refining operational workflows, HR templates, and administrative standards

Requirements

• Experience: 2+ years of experience in HR administration, HR operations, or payroll support.
• Education: Bachelor's degree in HR, Business Administration, or a related field (HR certifications are a plus).
• Languages: Fluent Russian and English (C1+ level) with strong written and verbal communication skills.

Software & Tools

• Experience with HRIS & ATS platforms (e.g., Workable).
• Experience with time-tracking systems (e.g., Uattend).
• Proficiency in Google Workspace / MS Office (especially spreadsheets/Excel).
• Familiarity with task management tools (e.g., ClickUp, Asana).

Core Competencies

• Exceptional attention to detail and process discipline.
• Strong organizational and time management skills.
• Ability to work independently in a remote environment.
• High commitment to data privacy and confidentiality

Benefits

• Fully remote work (you can be located anywhere in the world) 8.30 am - 5 pm, NY (EST zone) non flexible
• Competitive compensation package (will be discussed with successful candidates)
• Benefits: paid vacation days + sick leave
• Exposure to US market business operations and strategic projects
• Dynamic environment with opportunities for professional growth