HR Administration & Payroll Specialist

Claire Joster; Madrid; Híbrido; EUR 27.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Private health insurance

Life insurance

Salary top-up during sick leave

Flexible compensation

Employee discounts

On-site parking

Descripción de la vacante

Claire Joster, part of Eurofirms Group, is partnering with a leading international company in Madrid to recruit an HR Administration & Payroll Specialist. This highly operational role focuses on payroll administration, employee lifecycle management, HR compliance, reporting, and employee support.

You will manage Spain payroll via ADP, oversee onboarding and changes, HR data accuracy, benefits, and labour reviews while collaborating with the Portugal HR team and other stakeholders on HRIS

Formación

• Bachelor's degree in HR, Labour Relations, Business Administration or related field.
• 5+ years in payroll administration and HR operations in an international environment.
• Proven experience with ADP Payroll.
• Fluent Spanish and professional English (minimum B2).
• Experience with HRIS platforms and employee data management.
• Strong knowledge of Spanish labor legislation and HR administration processes.

Responsabilidades

• Manage the monthly payroll process for Spain via ADP, ensuring accuracy and compliance.
• Administer the full employee lifecycle: onboarding, changes, benefits, leave, and offboarding.
• Maintain accurate HR records and data in HR systems.
• Coordinate benefits administration and labor-related documentation.
• Collaborate with Portugal HR team and international stakeholders on HRIS and payroll activities.
• Prepare HR reports and metrics to support decision making.

Conocimientos

Payroll management

HR operations

Data accuracy

Process improvement

Stakeholder communication

Educación

Bachelor's degree in HR/BA/related field

Herramientas

ADP Payroll

HRIS systems

Descripción del empleo

At Claire Joster, part of Eurofirms Group, we believe every individual has unique talent to contribute. Diversity brings value to teams, driving innovation, creativity, and efficiency. Guided by our People First culture, we foster inclusive workplaces where everyone can grow, develop, and thrive.

We are currently partnering with a leading international company based in Madrid (La Moraleja area) to recruit a HR Administration & Payroll Specialist.

About the Role:

We are looking for an experienced HR Administration & Payroll Specialist to join a dynamic and international HR team. This is a highly operational role focused on payroll administration, employee lifecycle management, HR compliance, reporting, and employee support.

You will play a key role in ensuring excellence in HR operations, delivering a high-quality employee experience while supporting HR process improvements and digital transformation initiatives.

Key Responsibilities:

• Manage the monthly payroll process for Spain through ADP, ensuring accuracy and compliance.
• Administer the full employee lifecycle, including onboarding, contractual changes, benefits administration, leave management, and offboarding.
• Ensure HR records and employee data are accurate and maintained within HR systems.
• Manage employee benefits, including private healthcare, meal vouchers, life insurance, and flexible compensation plans.
• Serve as a trusted point of contact for employees and managers regarding payroll, HR administration, and employment-related queries.
• Coordinate and manage administrative HR processes, including medical check-ups, salary garnishments, sick leave documentation, and other labor-related matters.
• Prepare and maintain HR reports, metrics, and people-related data.
• Collaborate closely with the Portugal HR team and other international stakeholders on administrative and payroll activities.
• Participate in HR process improvement, automation, and HRIS transformation projects, including Workday-related initiatives.
• Liaise with external providers and ensure compliance with labor regulations and internal policies.

What We Are Looking For:

• Bachelor's degree in Human Resources, Labor Relations, Business Administration, or a related field.
• 5+ years of experience in payroll administration and HR operations within an international environment.
• Proven experience working with ADP Payroll.
• Strong knowledge of Spanish labor legislation and HR administration processes.
• Fluent Spanish and professional English (minimum B2 level).
• Experience working with HRIS platforms and employee data management.
• Ability to work independently, take ownership of processes, and manage priorities autonomously.
• Excellent organizational skills, attention to detail, and a customer-oriented mindset.
• Proactive, hands‑on, and solution‑oriented approach.
• Strong commitment to continuous improvement, digitalization, and operational excellence.

Nice to Have:

• Experience with Workday.
• Payroll and HR administration experience in Portugal.
• Intermediate or advanced Portuguese language skills.
• Experience participating in HRIS implementations, migrations, or system integrations.
• Exposure to HR reporting and people analytics.

What We Offer:

• Competitive annual gross salary of €27,000 to €38,000, depending on experience and qualifications.
• Temporary contract with the possibility of becoming permanent.
• Hybrid working model: 2 days in the office and 3 days working remotely.
• Intensive working schedule during July and August.
• Private health insurance.
• Life insurance.
• 100% salary complement during sick leave.
• Flexible compensation program.
• Employee discounts on company products.
• On-site parking.

If you are looking for an opportunity to join an international environment where you can combine your expertise in payroll and HR administration with process improvement and HR transformation initiatives, we would love to hear from you.