HR Administration & Payroll Manager

Claire Joster; Madrid; Híbrido; EUR 40.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private health insurance

Life insurance

100% salary complement during sick-leh

Descripción de la vacante

Claire Joster is seeking an experienced HR Administration & Payroll Manager to lead payroll and HR administration for Spain, collaborating with international stakeholders. You will manage a small team, drive process optimization, and oversee end-to-end HR activities while ensuring compliance with Spanish labor laws.

The role requires a hands-on leader who can navigate an international environment, oversee payroll, and implement HRIS projects with a focus on continuous improvement and employee

Formación

• 10+ years in HR administration, payroll, and people operations in international environments.
• Experience managing and developing teams.
• Proficient with ADP Payroll and HRIS platforms.
• Strong knowledge of Spanish labor legislation and payroll processes.
• Professional level of English.

Responsabilidades

• Lead, mentor, and develop the HR Administration and Payroll team, fostering a collaborative and high-performance culture.
• Oversee and coordinate the monthly payroll process for Spain, ensuring accuracy, compliance, and timely delivery.
• Manage the full employee lifecycle, including onboarding, contractual changes, benefits administration, leave management, and offboarding.
• Ensure HR policies, procedures, and administrative processes comply with Spanish labor legislation and internal standards.
• Act as a trusted partner for employees, managers, and senior stakeholders on payroll and HR administration matters.
• Manage and optimize employee benefits programs, including private healthcare, meal vouchers, life insurance, and flexible compensation schemes.
• Oversee HR reporting, people metrics, and workforce analytics to support business decision‑making.
• Maintain accurate employee records and HR data across HRIS platforms.
• Collaborate with international HR teams, including Portugal and regional stakeholders, ensuring alignment of processes and best practices.
• Lead HR administration and payroll‑related projects, including process improvement, automation, digital transformation, and HRIS implementations.
• Work closely with external providers and labor‑related partners to ensure efficient service delivery.
• Support organizational changes, salary review cycles, and annual compensation processes.

Conocimientos

Leadership

Stakeholder management

HR reporting

KPI management

Analytical mindset

Process optimization

Digitalization

People operations

Educación

Bachelor's degree in Human Resources / related field

Herramientas

ADP Payroll

HRIS

Workday

Descripción del empleo

We are currently partnering with a leading international company based in Madrid (La Moraleja area) to recruit an HR Administration & Payroll Manager.

About the Role:

We are looking for an experienced HR Administration & Payroll Manager to lead payroll and HR administration activities for Spain while collaborating closely with international stakeholders across the organization.

This is a key leadership position, combining operational excellence with people management responsibilities. You will oversee payroll and HR administration processes, manage a small team, contribute to HR transformation initiatives, and ensure a high-quality employee experience across the organization.

The role requires a hands‑on leader who enjoys working in an international environment and driving continuous improvement through process optimization, digitalization, and collaboration.

Key Responsibilities:

• Lead, mentor, and develop the HR Administration and Payroll team, fostering a collaborative and high-performance culture.
• Oversee and coordinate the monthly payroll process for Spain, ensuring accuracy, compliance, and timely delivery.
• Manage the full employee lifecycle, including onboarding, contractual changes, benefits administration, leave management, and offboarding.
• Ensure HR policies, procedures, and administrative processes comply with Spanish labor legislation and internal standards.
• Act as a trusted partner for employees, managers, and senior stakeholders on payroll and HR administration matters.
• Manage and optimize employee benefits programs, including private healthcare, meal vouchers, life insurance, and flexible compensation schemes.
• Oversee HR reporting, people metrics, and workforce analytics to support business decision‑making.
• Maintain accurate employee records and HR data across HRIS platforms.
• Collaborate with international HR teams, including Portugal and regional stakeholders, ensuring alignment of processes and best practices.
• Lead HR administration and payroll‑related projects, including process improvement, automation, digital transformation, and HRIS implementations.
• Work closely with external providers and labor‑related partners to ensure efficient service delivery.
• Support organizational changes, salary review cycles, and annual compensation processes.

What We Are Looking For:

• Bachelor's degree in Human Resources, Labor Relations, Business Administration, or a related field.
• Solid experience (10+ years) in HR administration, payroll management, and people operations within an international environment.
• Previous experience managing and developing teams.
• Proven experience working with ADP Payroll.
• Strong knowledge of Spanish labor legislation and payroll processes.
• Professional level of English.
• Experience working with HRIS platforms and employee data management.
• Strong leadership, communication, and stakeholder management skills.
• Analytical mindset with experience in HR reporting and KPI management.
• Results‑oriented, proactive, and able to manage multiple priorities in a fast‑paced environment.
• Passion for continuous improvement, digitalization, and process optimization.

Nice to Have

• Experience with Workday.
• Payroll and HR administration experience in Portugal.
• Experience leading HRIS implementations, integrations, or transformation projects.
• Exposure to compensation and benefits programs.

What We Offer:

• Competitive annual gross salary ranging from 40.000€ to 55.000€ depending on experience and qualifications.
• Temporary contract with the possibility of becoming permanent.
• Hybrid working model: 2 days in the office and 3 days working remotely.
• Intensive working schedule during July and August.
• Private health insurance.
• Life insurance.
• 100% salary complement during sick leave.
• Flexible compensation program.
• Employee discounts on company products.
• On‑site parking.