HR Admin Specialist - Italy (m/f/d)

Hexagon Infrastructure & Geospatial; Barcelona; Hybrid; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Restaurant Tickets

Life Insurance

Private Medical Insurance

International environment

Employee benefits platform

Internet allowance

Hybrid working model

Flexible benefits

Job summary

Hexagon Infrastructure & Geospatial is seeking an HR Administration Specialist to join the Global Business Services Center in a hybrid role. You will provide HR administration for Italy and support other European countries, helping manage onboarding, changes, offboarding, and payroll data while ensuring compliance and timely documentation.

The ideal candidate has 2+ years in HR administration, knowledge of Italian processes, SAP HCM experience, and a proactive, detail-oriented mindset to drive

Qualifications

• Two years of experience in a similar HR Administration role supporting Italy.
• Good knowledge of Italian employment administration processes and employee lifecycle activities.
• Experience with SAP HCM or other HR systems is an advantage.
• Ability to work effectively under tight deadlines in a fast-paced and evolving environment.
• Analytical, proactive and adaptable mindset with strong attention to detail.
• Strong communication, collaboration and customer service skills.
• Interest in working in a project-driven environment and contributing to HR transformation and continuous improvement initiatives.

Responsibilities

• Provide HR administration support primarily for Italy, while also supporting other European countries as required, such as the UK and France.
• Manage employee lifecycle administration, including onboarding, employee changes and offboarding, ensuring accurate and timely documentation.
• Maintain accurate employee master data in HCM systems and prepare HR documentation, including contracts, confirmations, reference letters and other employee-related documents.
• Support employees with documentation and administrative requirements related to international travel.
• Manage employee attendance records, ensuring data accuracy and timely follow-up on discrepancies.
• Collaborate closely with Payroll to ensure accurate and timely processing of employee data and payroll-related changes.
• Collaborate with employees, HR teams, external providers, Finance and other stakeholders to deliver timely and high-quality HR services in line with agreed service levels.
• Prepare recurring and ad-hoc HR reports and ensure compliance with global processes and local requirements.
• Identify opportunities to improve HR processes, efficiency and service quality. Contribute to HR projects, transformation initiatives and continuous improvement activities across the organization.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service skills

Analytical mindset

Adaptability

SAP HCM

Tools

SAP HCM

Job description

We are looking for a proactive and detail-oriented HR Administration Specialist to join our growing HR Operations team and play a key role in delivering an excellent employee experience across Europe.

As part of our Global Business Services Center, you will support HR operations primarily for Italy, while also supporting other countries, such as the UK and France. This is an exciting opportunity to join a transforming international environment where you will contribute not only to day-to-day HR operations, but also to process improvements, service excellence and HR transformation initiatives.

DUTIES & RESPONSIBILITIES

• Provide HR administration support primarily for Italy, while also supporting other European countries as required, such as the UK and France.
• Manage employee lifecycle administration, including onboarding, employee changes and offboarding, ensuring accurate and timely documentation.
• Maintain accurate employee master data in Human Capital Management (HCM) systems and prepare HR documentation, including contracts, confirmations, reference letters and other employee-related documents.
• Support employees with documentation and administrative requirements related to international travel.
• Manage employee attendance records, ensuring data accuracy and timely follow-up on discrepancies.
• Collaborate closely with Payroll to ensure accurate and timely processing of employee data and payroll-related changes.
• Collaborate with employees, HR teams, external providers, Finance and other stakeholders to deliver timely and high-quality HR services in line with agreed service levels.
• Prepare recurring and ad-hoc HR reports and ensure compliance with global processes and local requirements.
• Identify opportunities to improve HR processes, efficiency and service quality. Contribute to HR projects, transformation initiatives and continuous improvement activities across the organization.

ABOUT YOU

You are a highly organized HR professional who enjoys managing processes with accuracy while delivering excellent service to employees and stakeholders. You are comfortable working in a fast-paced international environment, adapting to changing priorities and continuously looking for ways to improve processes and efficiency.

You will ideally bring:

• At least two years of experience in a similar HR Administration role supporting Italy.
• Good knowledge of Italian employment administration processes and employee lifecycle activities.
• Experience with SAP HCM or other HR systems is an advantage.
• Ability to work effectively under tight deadlines in a fast-paced and evolving environment.
• An analytical, proactive and adaptable mindset, with strong attention to detail.
• Strong communication, collaboration and customer service skills.
• An interest in working in a project-driven environment and contributing to HR transformation and continuous improvement initiatives.

LANGUAGES

• Fluency in English and Italian is required.
• Any additional European language is considered an advantage.

WHAT WE OFFER

We believe great people do their best work when they have the right environment, support, and flexibility. That's why we offer:

• Competitive remuneration package consisting of a fixed salary and a performance-related bonus.
• Permanent employment contract and stable employment conditions.
• €2,420 net per year in Restaurant Tickets.
• Life insurance fully paid by the company, and the option to apply for private medical insurance with Adeslas at any time.
• A genuinely international and collaborative environment, with more than 33 nationalities represented in our Barcelona office.
• Access to an exclusive employee benefits platform, offering discounts across 50+ brands in fashion, technology, travel, culture, and more.
• €250 gross per year to support internet and other costs related to remote working.
• A flexible hybrid working model designed to support both collaboration and work-life balance.
• Flexible benefits covering areas such as transport, education, and kindergarten.

ABOUT US

At Hexagon, we do not just measure the world - we define its future. As the global leader in measurement technologies, we provide the confidence that vital industries rely on to build, navigate, and innovate. From microns to Mars, our solutions drive productivity, quality, safety, and sustainability across aerospace, agriculture, automotive, construction, manufacturing, and mining. Yet measurement is only the beginning. We bridge the physical and digital worlds with cutting-edge metrology, reality capture, and positioning solutions - making industries and cities safer, smarter, and more sustainable.

Hexagon's Geosystems division specifically focuses on combining accurate measurement, positioning, and mapping technologies with industry-tailored workflows to help geodata-dependent industries capture, visualise, and analyse the physical world, turning data into actionable insights for better decision-making and improved efficiency.

Looking forward, we are striving to enable our customers to meet sustainability and demographic challenges – ultimately advancing them towards truly autonomous solutions.

Measurement is the foundation of progress. When it has to be right, it has to be Hexagon.